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Policies and Procedures

  1. Published Fees
  2. Financial Obligation
  3. Pending OR Anticipated Financial Aid and Payment Deadline
  4. Late Registration
  5. Registration Holds
  6. Unpaid Balance
  7. Withdrawal/Dropping of Classes
  8. Dishonored Checks
  9. Collections

 

1. Published Fees

The California State University System makes every effort to keep student costs to a minimum.  Fees listed in published schedules or student accounts may need to be increased when public funding is inadequate.  Therefore, CSU must reserve the right, even after initial fee payments are made, to increase or modify any listed fees, without notice, until the date when instruction for a particular semester or quarter has begun.  All CSU listed fees should be regarded as estimates that are subject to change upon approval by the Board of Trustees.

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2. Financial Obligation

Tuition and fees are due on specific dates published for each quarter.  Students should pay fees by the due date to avoid suspension of services.

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3. Pending OR Anticipated Financial Aid and Payment Deadline

Financial Aid is disbursed approximately 10 days before school starts, while payment deadline is usually before the disbursement date.  If “Anticipated OR Pending Financial Aid” is displayed on your account, your classes will not be cancelled for non-payment.  If your financial aid does not cover your total charges, you are still responsible for paying the difference on the payment deadline date.

Example – Fall 2013

 

Full-time Undergraduate Registration  Fees  

$  2,124.72

 

Parking                                                                 

106.00

 

Total Fees including parking                       

 2,230.72

 

Financial Aid (subject to eligibility based on enrollment)

1,882.00

 

DUE on Payment Deadline (August 30, 2013)

$    348.72

If you have more financial aid than total charges, you will receive a refund.

Make sure all required paperwork have been completed for your financial aid package and that you continue to be eligible based on enrollment.  Non-compliance may result in your aid being cancelled.  If your financial aid is cancelled at a later time, you will be responsible for paying your fees.  If you are unable to pay your fees, you are responsible for dropping your courses or you will owe the university.

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4. Late Registration

After the initial due date and during late registration period, late registration holds (BRL) will be placed on student accounts, since pre-payment of at least six (6) units or half-time is required for late registration.  Upon pre-payment of fees plus a $25 late registration fee, the hold will be removed to allow students to register. When paying during late registration your account will not show a balance since you have not yet registered.  Upon registration, the   pre-payment will be applied to fees.

Late registration fee of $25 does not apply if you are entering Cal Poly Pomona for your first quarter. For students who do not intend to enroll in the current quarter, do not be alarmed, the hold will be removed after the late registration period.

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5. Registration Holds

Registration holds are placed by different offices for specific reasons.  The following lists the types of holds and the contact information for who can release the hold.

Type of Hold

Contact this Department

Contact Information

Admissions Office Hold

Office of Admissions and Outreach

(909) 869-5299

EAP Conditional Exemption

Fin Aid Hold PERKINS Loan Disbursement

Fin Aid & Scholarship Office

(909) 869-3700

Graduation Writing Test

Test Center

(909) 869-3353

Holds start with "SF"

Student Accounting & Cashiering Services

(909) 869-2010

Emergency Contact Information

Registrar's Office

(909) 869-3000

EO665 Requirement Not Met

Graduation Application Hold

Registrar's Transcript Hold

Deferment of Fee Payment for Financial Aid

Classes will not be canceled if a student has anticipated or pending financial aid.  Students who have been awarded but not yet received financial aid need to verify that their student account shows “Anticipated or Pending Financial Aid.”  If “Anticipated or Pending Financial Aid” is displayed, the student’s registration will not be canceled and the student remains in the class.

 If financial aid is canceled at a later time, the student is responsible for paying fees.  The student is responsible for dropping courses or he will have to pay for the fees to the university.  Any questions on financial aid should be directed to the Office of Financial Aid & Scholarships at (909) 869-3700 or reviewed on the Office of Financial Aid & Scholarships web page.

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6. Unpaid Balance

After the end of the Add/Drop period, supplemental bills are posted with any additional charges that have been incurred.  If any balance is still outstanding after the supplemental fee payment deadline, a financial hold (BFH) will be placed on the student’s account.  This hold will prevent services, such as receipt of transcripts or application for graduation.  This financial hold will also prevent enrollment in a subsequent quarter.  To avoid these services being withheld, payment must be received by the deadline.

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7. Withdrawal/Dropping of Classes

After the end of the Add/Drop period, adjustments will be made to student accounts for official withdrawals from all courses.  Charges will be prorated based on the number of days completed in the quarter, regardless of the student’s financial aid status.  Refunds are not available for withdrawals submitted after 60% of the enrollment period has been completed.

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8. Dishonored Checks

If a personal check, cashier’s check or eCheck is returned to Cal Poly Pomona for any reason (such as insufficient funds, stop payment or keying errors for eCheck), the student’s enrollment is subject to cancellation.

  • The student will be notified by letter or email of the dishonored check.
  • A $30 fee is charged to the student’s account for any dishonored check paid toward the student's account (due to insufficient funds or stop payment). The amount of the original dishonored check plus the $30 fee becomes a financial obligation of the student to the university.
  • A negative service indicator (Dishonored Check Hold) will be placed on the student’s account for  one year.
  • During the one-year period, the student will NOT be able to pay any fees with a check or eCheck.
  • Only cash, credit card, money order or cashier’s check will be accepted for payment during the one-year period.
  • A Stop Payment Order on a check does not constitute an official withdrawal from a course, nor does it relieve the student from the financial obligation for fees incurred by registering for courses.

If an obligation continues to be unpaid beyond the required period for a demand for payment, the student's name may be submitted to an outside collection agency or to the State of California Franchise Tax Board. If submitted to the Franchise Tax Board, the state has the authority to withhold amounts owed to the university from any tax refund and/or lottery winning to which the student may have been otherwise entitled.

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9. Collections

Delinquent student accounts will be sent to collections after several unsuccessful attempts to collect.   Collection and/or legal charges may apply.  In addition, the delinquent account will be sent to the Franchise Tax Board as an offset against lottery winnings or state income tax refunds.  Students should contact Student Accounting & Cashiering Services for payment arrangements, if needed.

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