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Academic Standing

Undergraduate Students

GOOD STANDING
An undergraduate student is considered to be in good academic standing if the student's cumulative grade point average is 2.0  or "C" or higher for all university level work attempted (including transfer units) and for all university level work attempted at Cal Poly Pomona. Students in good standing are eligible to enroll in the subsequent quarter and should see an advisor at least once per year. 

EARLY WARNING
An undergraduate student with a Cal Poly Pomona grade point average below 2.2 is considered at risk, and an advising hold is placed on the student's registration for the following quarter.  The advising hold may be released only by the approval of the student's advisor following academic advising.  

ACADEMIC PROBATION
An undergraduate student with an overall  or Cal Poly Pomona grade point average that falls within the following ranges is placed on academic probation, and an advising hold is placed on the student's registration for the following quarter. The academic probation gpa ranges are: Freshmen,  1.5 - 1.99 gpa; Sophomores,  1.7 - 1.99 gpa; Juniors, 1.9 - 1.99 gpa; Seniors, 1.95 - 1.99)   The advising hold may be released only by the approval of the student's advisor following academic advising.  Academic departments may also place an advising hold on a student's registration if the student's major core grade point average is below 2.0.

SUBJECT TO DISQUALIFICATION
An undergraduate student is subject to disqualification if the student's grade point deficit is not at the level for academic disqualification and the student's Cal Poly Pomona or cumulative grade point average falls below 1.5 for freshmen, 1.7 for sophomores, 1.9 for juniors, or 1.95 for seniors.  Academic departments may disqualify a student who is subject to disqualification if the student fails to meet the terms of the advising worksheet or fails to make progress in the major.

ACADEMIC DISQUALIFICATION
An undergraduate student is academically disqualified when his/her grade point deficit falls below and reaches the levels specified in the table below.

 

Units Completed

Grade Point Balance

Freshman or Sophomore

0 - 89

- 22.5

Junior

90 - 134

- 13.5

Senior

135 or more

- 9.0


A student placed on academic disqualification will be required to sit out for a minimum of one quarter.  A student has the right to appeal the academic disqualification and required sit-out quarter.  Except in extraordinary circumstances, appeals will be considered only if the student's grade point average, during the quarter subsequent to notification of disqualification, has improved enough to remove the student from disqualification status. A successful appeal request is considered a reinstatement. However, no reinstatement petition or advising contract is required.

REINSTATEMENT PROCESS

Once disqualified and after one quarter “sit out period”, a student placed on academic disqualification may request consideration for reinstatement.  Students seeking reinstatement must be able to present satisfactory evidence that he/she has improved the chances of academic success and has a plan for regaining good standing. The Petition for Academic Reinstatement must be filed in the Registrar's Office following approval by the student's academic college.

Below are steps to submitting a petition for academic reinstatement for undergraduate students:

1) Meet with the Lead Records Specialist (or designee) in the Registrar’s Office to obtain a petition form for academic reinstatement. This meeting is necessary to determine whether you will have an active student status in the quarter of your reinstatement.

You are strongly advised to begin this process by the 9th week of the quarter preceding your reinstatement to allow time for decisions to be made as soon as the Add Drop period for the next quarter has started. 

2) Complete the Academic Reinstatement Form with the requested information and submit the form to the Chair of your major’s department. 

3) Wait a decision from your college’s Dean’s Office.  The decision on your request is indicated on the petition form and is generally sent directly to the Registrar’s Office before the start of the next quarter.

4) If your petition is approved, the Registrar’s Office will remove the academic hold from your record and you can proceed to enroll in classes during open registration periods.

FINAL DISQUALIFICATION
Effective summer 1999, an undergraduate student who is reinstated must remove the disqualification by the time 24 advisor-approved baccalaureate level units have been completed.  A student who does not remove the disqualification within the 24-unit limit will be required to leave the university for at least four quarters.In order to attend Cal Poly Pomona, the student will have to submit an application for admission.

An academically disqualified undergraduate student who attains good standing or probationary status and then becomes disqualified again is no longer eligible to enroll at the university.

GPA and Grade Point Balance Calculator
If you would like assistance in calculating your GPA and Grade Point Balance, you may use the online GPA Calculator.