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Process and Timeline

Process and Timeline

Phases: Sites will move to the new system over time

The university Web Task Force began evaluating the need for a new website in 2011. It recommended utilizing a content management system and rolling out the website in phases.

Phase Two

Phase 2 is divided into two stages.  Phase 2a went into full swing in Summer 2013 and includes three academic colleges (CEIS, CBA and Collins) selected by the Dean’s Council, the University Library, academic affairs, and prioritized university advancement and student affairs sites. Phase 2b includes the College of Letters, Arts & Social Sciences, the College of Agriculture, the College of Science, as well as individual sites in student affairs, academic affairs and university advancement.

Summer 2013

Planning for Phase Two begins.

The web team hosts content planning sessions for Phase 2a content owners.

Develop wireframes and template drafts for the new sites.

Web teams make corrections and refinements to sites included in Phase One.

Fall 2013 Templates are built and tested. Web content is developed and uploaded.
January 2014

Content owners receive training in the Cascade content management system, as well as best practices in online publishing.

Colleges and departments begin editing process.

Winter 2014 Websites are launched for College of Education & Integrative Studies, College of Business Administration, The Collins College of Hospitality Management, as well as priority pages in University Library, university advancement, student affairs and academic affairs.
Spring 2014

Planning for Phase 2b commences.

Planning begins for transitioning all remaining colleges, as well as remaining pages in University Library, student affairs and academic affairs.

End of 2014*

Websites are launched for CLASS, College of Agriculture, College of Science, and remaining pages in University Library, student affairs, university advancement and academic affairs.

Phase Two is complete.

Winter 2015 Planning for Phase Three begins.

Phase One

Phase One launched in August 2012 and was completed in May 2013 and included the university home page, top level pages linked from the global navigation, and heavily used pages geared toward students and prospective students. They include:

  • University Home Page
  • About Cal Poly Pomona
  • Admissions
  • Financial Aid
  • Academics
  • Campus Life
  • Audience-centered Landing Pages
  • Events Calendar
  • Giving

Fall 2011

University Web Task Force launches an evaluation of the university web site. The group includes participants from every division and students.

January 2012

A website needs analysis commences.

February 2012

Usability testing and project planning takes place.

March 2012

Usability testing results are presented to the IT Web Task Force, along with a rough project plan.

The Web Task Force recommends the development of a new website using a content management system. All recommendations are sent forward to the IT Governance Executive Committee.

June 2012

Web teams are formed to begin the high-level planning for website redesign.

August 2012

The Web Redesign project official launches.

Fall 2012

Additional usability information is gathered. Analytics are reviewed. Goals are established. Website architecture begins to take shape.

Designs are developed to meet the needs of the university's numerous stakeholders.

Writing for the web trainings are offered to help departments improve their web content.

Winter 2013

Departments involved in Phase 1 develop and submit new content.

User-focused landing pages that involve information from multiple departments are developed through multiple meetings with stakeholders.

Campus groups and committees provide feedback on the website goals, plan and design.

Templates are built and tested.

Spring 2013

Templates are honed and tested. Tweaks and adjustments are made to incorporate campuswide feedback.

Web content is developed and uploaded. Departments begin editing process.

A communication plan is developed. Training and promotional materials are created.

May 8-9, 2013

Community town halls hosted to go over the process, preview the site and answer questions.

May 13, 2013

Website is launched