Guidelines for More Effective Meetings
1. Why am I calling this meeting?
2. Who should I invite?
3. What should I cover?
4. How shall I communicate?
5. Where will me meet?
6. When will we meet?
7. And then . . . I'm face to face with people!
8. When it's over. . . it's not over!
The Seven Deadly Sins of Meeting Leaders
1. Resenting questions
2. Monopolizing the meeting
3. Playing comic
4. Public chastisement
5. Permitting interruptions
6. Losing control
7. Coming unprepared (the greatest sin)
Conducting Effective Meetings
1. Plan to solve a problem--not to hold a meeting
2. Use the meeting as a tool
3. Pick each member as a resource
4. See your meeting as others see it
5. Don't tolerate late attendance, interruptions, etc.
6. Share the responsibility for starting out right
7. Change your leadership style to fit the type of meeting
8. Harness many skills to get good decisions
9. Diagnose and treat the "hidden" agendas
10. Build a bridge from the meeting to the goal
Efficient Meetings Are Our Goal
Sample Company Policy on Meetings:
Meetings at I. S. U. will be conducted as follows:
- A meeting agenda will be provided by the person who called the meeting.
- The agenda will have specific start, stop and interim times for each subject.
- The meeting will start on time and end on time.
- A time keeper will be appointed by the meeting leader to ensure adherence to time constraint.
- A scribe will be appointed, as required, to take meeting notes.
- The meeting leader will publish a meeting summary, with actions agreed upon, at the conclusion of the meeting.
- Professionalism, respect, and openness are expected.
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- Everyone attending an l.S.U. meeting is obligated to operate according to the meeting outline as shown here. Any visitors should not be surprised or embarrassed when we remind ourselves, or others, if we stray from our stated goals.
THANK YOU FOR YOUR HELP IN BEING AN EFFICIENT PARTNER IN OUR MEETING!