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Field trips can be valuable learning experiences for many courses. However, they can also present risks and hazards, some of which may be unacceptable.
Faculty members who are planning to conduct field trips should perform their own risk analysis, at the |
same time determining if the field trip lends itself toward achieving the learning objectives of the course. If the field trip isn't essential toward achieving the learning objectives of the course, then perhaps the field trip isn't necessary to undertake.
Should you have any questions, please contact University Risk Management at (909) 869-4846.
Field Trip Guidelines
What you need to know and consider before scheduling a field trip:
- Is a field trip the best alternative for achieving course learning objectives?
- To be a University-covered field trip, it needs to be a course requirement.
- No guests are permitted to accompany students on the field trip.
- Consider Americans with Disabilities Act (ADA) issues, reasonable and foreseeable accommodation, as well as extra safety precautions that may be necessary.
- Faculty are strongly advised to begin and end all field trips at the field trip site.
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- Training in the use of any necessary safety equipment must be provided to participants before departure.
- Identify reasonably foreseeable hazards and notify the participants in writing.
- Know in advance who you are going to call for help while on a field trip.
- Have at least one other participant carry emergency numbers and be certain they know what to do in an emergency.
- Refer media questions to the Cal Poly Pomona Public Affairs Office at (909) 869-3342.
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Use of State/Private Vehicles
- Only Cal Poly Pomona employees in active, state-funded pay status (including student assistants) or a person on volunteer status may be authorized to drive on University business. For the requirements that must be met before an employee or volunteer can be authorized to drive on University business, please review our website at: http://www.csupomona.edu/rms/drive_travel.htm.
- The University's vehicle liability insurance program for University/State vehicles only covers liability and property damage awarded to other parties involved - there is no coverage for damage to a University or private vehicle.
- Privately owned vehicle insurance (liability and material damage) is the responsibility of the vehicle owner. Privately owned vehicles must also have the state required limits of liability insurance. For additional information please review the "CSU Use of University and Private Vehicles" at:
http://www.calstate.edu/HRAdm/Policies/csumv__policy_guideline.pdf.
- Authorization to Use Privately Owned Vehicles on State Business (STD 261), and an Authorization to Travel on State Business must be completed, when applicable.
- The following CSU policy applies to all field trips: No alcoholic beverage or chemical substance (drugs) shall be transported in a University/State vehicle at any time, nor shall they be transported in a private vehicle that is being used in support of a University-sponsored academic or athletic related activity.
Field Trip Guidelines Brochure and Forms
Field Trip Guidelines - Brochure (pdf)
Warning, Waiver and Release of Liability
Academic Field Trip Waiver of Liability and Hold Harmless Agreement
