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Roundtable for Food Professionals
Student Chapter
California State Polytechnic University, Pomona

Founding Date: March 2, 2001

Updated: April, 2009

ARTICLE I PREAMBLE

SECTION 1 PURPOSE: General
The Roundtable for Food Professionals Student Chapter exists for the betterment of the California State Polytechnic University, Pomona Associated Students, Inc., as a whole.

SECTION 2 PURPOSE: Specific
This Roundtable for Food Professionals Student Chapter provides students who have an interest in careers in food service with membership in and the benefits of membership in Roundtable for Food Professionals. It links students with foodservice professionals who work together to network for professional growth, to educate and enhance professional skills and to promote the visibility of students in the food, beverage and hospitality industries.

SECTION 3 NONDISCRIMINATION
The Roundtable for Food Professionals Student Chapter shall not discriminate in terms of race, religion, color, age, sexual orientation, national origin, sex, physical or mental ability, marital status, financial or social status.

SECTION 4 OFF-CAMPUS ISSUES
This organization and/or its members, when taking stands on issues, recognizes and will fulfill the obligation to make clear that it/they in no way represent(s) the official position of the California State Polytechnic University , Pomona .

ARTICLE II NAME

The official name of the organization shall be the Roundtable for Food Professionals Chapter, California State Polytechnic University , Pomona .

ARTICLE III AGENCY ACCOUNT

SECTION I MAINTENANCE
This organization, pursuant to its charter obligation, shall maintain an agency account with the ASI Business Office or the Cal Poly Foundation.

SECTION 2 USAGE
All monies of this organization shall be deposited in, and disbursed from, this account following procedures outlined by the ASI Business Office, the Cal Poly Foundation.

SECTION 3 DISPERSAL OF FUNDS
Should this organization become inactive by failing to apply for charter renewal, the agency account will be held as an inactive account for two (2) academic years. In the event this organization does not become active during the two (2) year period any funds remaining in said account are to be used to pay any outstanding accounts due the University, University Union or the Cal Poly Foundation. If there are no outstanding accounts, it is hereby declared that any funds remaining in said accounts are to be transferred to the Roundtable for Food Professionals Los Angeles Chapter ( 417 Associated Road , Brea , CA 92821 ), an educational, charitable organization to aid this organization in carrying out its objectives. If said organization is no longer functioning at that time, or if its objectives are no longer consistent with its original educational purposes, then the funds of this organization shall be transferred to the Associated Students, Inc., California State Polytechnic University, Pomona.

ARTICLE IV MEMBERSHIP

SECTION I CATEGORIES OF MEMBERSHIP
Student Member
Open to any student currently enrolled at California State Polytechnic University , Pomona who has an interest in careers in the food industry. Membership in the Student Chapter includes membership and all the rights associated with membership in the Roundtable for Food Professionals

SECTION 2 ELIGIBILITY REQUIREMENTS
Active Student members must be members of the Associated Students, Inc. at California State Polytechnic University , Pomona and must be enrolled as full-time or part-time students in Cal Poly, Pomona . Student members must earn and maintain a grade point average (GPA) of at least 2.0. A student member whose GPA falls below 2.0 will have two academic quarters to regain his/her 2.0 GPA. If, at the end of two quarters (not including summer), the student member's GPA is still below 2.0, membership is suspended. The student may reapply for membership when s/he regains eligibility. To retain the privileges of Active Student membership, dues must be paid in full and each member must serve on at least one committee.

SECTION 3 SUSPENSION
Membership may be suspended for anyone guilty of conduct unbecoming a member of a professional organization or of conduct deemed unacceptable to the Board of Officers. Membership may be suspended for the above stated reasons following a hearing by the membership of the Student Chapter.

ARTICLE V OFFICERS

SECTION 1 CATEGORIES OF OFFICERS
Elected officers will be President, Vice-President, Secretary, Director of Finance, Director of Membership, Director of Publicity, and the Director of Programs and Events.

SECTION 2 DUTIES

President Responsible for executing the following duties:

  • Responsible for leading and the general direction of the chapter for short and long-term success.
  • Attend all Executive Board meetings.
  • Preparing agendas for Executive Board Meetings.
  • Preparing agendas for General Meetings.
  • Preside over Executive Board Meetings.
  • Preside over General Meetings.
  • Inform Collins School faculty, students, and members of Roundtable for Food Professionals functions.
  • Notarize the disbursement of all Roundtable for Food Professionals funds.
  • Attend Hospitality Management Council Meetings whenever possible.
  • Attend functions hosted by Roundtable for Food Professionals, parent and student chapters, whenever possible.
  • Delegate responsibilities whenever appropriate.

Vice President Responsible for executing the following duties:

  • Assumes the full duties and responsibilities of the President under the direction or absence of the President.
  • Attend all Executive Board Meetings.
  • Attend General Meetings whenever Possible.
  • Attend Hospitality Management Council Meetings whenever possible.
  • Attend functions hosted by Roundtable for Food Professionals, parent and student chapters, whenever possible.
  • Assumes duties delegated by the President or chapter Board of Directors.

Director of Finance Responsible for executing the following duties:

  • Notarize the disbursement of all Roundtable for Food Professional funds.
  • Responsible for maintenance of the chapter's bank account.
  • Prepares a written and oral report on the financial health of the chapter for Executive Board meetings.
  • Collects member dues, pay bills, and make withdrawals from the chapter bank account when appropriate.
  • Informs Director of Programs and Events if fundraising is necessary.
  • Attend all Executive Board Meetings.
  • Attend General Meetings whenever Possible.
  • Attend Hospitality Management Council Meetings whenever possible.
  • Attend functions hosted by Roundtable for Food Professionals, parent and student chapters, whenever possible.
  • Assumes duties delegated by the President or chapter Board of Directors.

Director of Communications Responsible for executing the following duties:

  • Keeps minutes of Executive Board Meetings and distributes to Board Members in a timely fashion.
  • Keeps minutes of General Meetings and distributes to Board Members in a timely fashion.
  • Responsible for maintenance of chapter attendance records.
  • Attend all Executive Board Meetings.
  • Attend General Meetings whenever Possible.
  • Attend Hospitality Management Council Meetings whenever possible.
  • Attend functions hosted by Roundtable for Food Professionals, parent and student chapters, whenever possible.
  • Assumes duties delegated by the President or chapter Board of Directors.
  • Responsible for maintenance of the chapter's active member list with names, class level, contact information, and interests.
  • Give reports to the Board of Directors on the performance of the chapter's fulfillment of member requests.
  • Make recommendations on how to improve the chapter's ability to benefit members.
  • Responsible for all public relations matters.
  • Responsible for the production and distribution of advertisements and promotions for Roundtable for Food Professionals programs and events.
  • Assumes duties delegated by the President or chapter Board of Directors.

Director of Events Responsible for executing the following duties:

  • Responsible for chapter's development and implementation of programs and events.
  • In conjunction with the Director of Finance, determine if fundraising programs are necessary.
  • Attend all Executive Board Meetings.
  • Attend General Meetings whenever Possible.
  • Attend Hospitality Management Council Meetings whenever possible.
  • Attend functions hosted by Roundtable for Food Professionals, parent and student chapters, whenever possible.
  • Assumes duties delegated by the President or chapter Board of Directors.

Advisor-
The advisor's responsibilities include:

  • Attendance and participation in as many organizational meetings and activities as is practical,
  • Signing all forms related to the scheduling of activities and the disbursement of funds, and
  • The other duties outlined in Office of Student Life's Advisor's Guide.

SECTION 3 ELIGIBILITY
At the time of assuming office and during tenure in office, an elected officer must meet all of the eligibility requirements as stated by the University and must be currently enrolled and attending classes on Cal Poly Pomona campus. He/she will sign a Statement of Eligibility form when assuming office, and thereafter will accept the responsibility of monitoring his/her own grades and unit load to meet these requirements each quarter s/he is in office. S/He must be an active member for the entire academic school year.

[SECTION 4 VICE PRESIDENT AMMENDMENT {Deleted April 2009}

Vice President position is a one year commitment to serve as Vice President and automatically to assume the presidency the subsequent year, thus maintaining the consistency of the organization. ]

ARTICLE VI ELECTIONS

SECTION 1 NOMINATIONS
A member of the student chapter running for an office, must be nominated by another member of the student chapter or else nominate themselves. The candidate must have been enrolled and attended classes at the university for at least one quarter. Nominations shall take place (3) weeks prior to the election.

SECTION 2 TIME OF ELECTION
The election of officers for the proceeding year of academics shall be held during the first meeting in May.

SECTION 3 PROCEDURE
Officers shall be elected by a majority of the voting club held through a secret ballot. Whoever receives the most votes for each position shall be declared the upcoming officer for the elected position. The Faculty Advisor and President shall be responsible for counting the votes, to be verified by the Board of Directors.

SECTION 4 ASSUMPTION OF OFFICE
Newly elected officers will assume their duties one-week after elections. The period between May 15th and June 15th is a period of rechartering of the organization when newly elected officers shall transition themselves into their administrative duties.

SECTION 5 VACANCIES
In the event that an officer resigns or is unable or unwilling to complete his/her term the President of Roundtable for Food Professionals shall provide for the election of new officers. In the event that the President is unable to maintain his/her position the Vice-President shall become President. If the Vice-President is unable to hold the position his/her position, the Executive Board shall appoint a nominee for Interim Vice-President.

ARTICLE VII MEETINGS

SECTION 1 REGULAR MEETINGS
Regular chapter meetings will be held in the month of October, November, February, March, April and May. The Board of Directors at their first meeting in September will establish regular meeting days for the meetings of the Chapter and the Board of Directors for the current academic year.

Regular meetings of the Board of Directors will be held monthly during the academic school year.

SECTION 2 SPECIAL MEETINGS
Special meetings of the Chapter may be called during the academic year. A quorum must be present at all special meetings and only the business for which a special meeting is called may be transacted at the meeting. A special meeting may be called by the President or by a majority of the Board of Directors. All members must be notified of a special meeting by personal email at least 48 hours before the meeting.

Special meetings of the Board of Directors may be called at any time by the President or by a majority of the Directors.

ARTICLE VIII QUORUM

At least 51 percent of the membership must be present to constitute a quorum for the legal transaction of business. At least 75 percent of the Board of Directors must be present for the Board to transact business.

ARTICLE IX DUES

Student Chapter dues will be determined by a majority vote of the Student Chapter Board of Directors..

Annual dues are payable during the month of October.

Special assessments may be levied on the membership only by vote of two-thirds of the Board and Directors and consultation with the faculty advisor.

ARTICLE X ADVISOR

SECTION 1 ELIGIBILITY
The Roundtable for Food Professionals Student Chapter shall have an advisor over 21 years of age who shall be a full-time member of the faculty, administration, or staff of the California State Polytechnic University, Pomona. The advisor may not be on leave of absence at any time during his/her term of appointment. The advisor should be a member of the Roundtable for Food Professionals.

SECTION 2 SELECTION AND APPOINTMENT
After an advisor has been nominated by the organization and approved by his/her Department Head, the final approval and actual appointment will be made by the Director, Office of Student Life. If the advisor is the Department Head, then the immediate supervisor would also need to approve before the final appointment is made by the Director of the Office of Student Life.

SECTION 3 DUTIES
The advisor's responsibilities include attendance and participation in as many organizational meetings and activities as is practical, signing all forms related to the scheduling of activities and the disbursement of funds, and the other duties outlined in Office of Student Life's Advisor's Guide.

ARTICLE XI AMENDMENT

SECTION 1 MEANS OF AMENDMENT
Amendments to this document may be made by a presentation of the proposed amendment at any regularly scheduled meeting of the Roundtable for Food Professionals Student Chapter followed by a vote of the membership at the next meeting. Adoption of the amendment must be supported by two-thirds of the membership present.

SECTION 2 APPROVAL
All amendments to this Charter shall be filed with the Office of Student Life, submitted with the Change of Amendment Form, indicating the date and method of adoption. Revisions shall be incorporated into a fully revised copy of the Charter. Any amendment(s) which change(s) the purpose or intent of the organization or substantively modify the Charter's provisions shall be approved by the University before taking effect.

SECTION 3 COMPLIANCE
This charter shall not conflict with the by-laws of the Associated Students, Inc., i.e. voting by proxy, or with the policies and regulations of the California State Polytechnic University , Pomona , the Trustees of the California State University and Colleges, or the State of California . Any stipulations applying to all chartered organizations made by the University shall be considered to be immediately enforceable, whether contained in these Charter Provisions or not.