The Office of Research and Sponsored Programs (ORSP) at Cal Poly Pomona assists faculty and staff to obtain externally funded research support. We are a central source of information on major government agencies, foundations, and corporations which support research. Our staff is here to provide assistance to faculty and staff from development, planning, and proposal submission up to the point of implementation. We can assist you in: identifying potential extramural funding sources; developing budgets; completing applications; assuring compliance with all applicable federal and state regulations; and negotiating with funding agencies.
Looking for funding opportunities? Sign up for Pivot (formerly COS)!
Pivot (formerly called Community of Science, or COS) will automatically email you funding opportunities matched to your keywords. You can also explore opportunities for collaboration. Click here for a Quick Start Guide containing information on this service and how to sign up.
NEW: NSF resumes operations
Following the enactment of a continuing resolution (CR), federal government operations are funded through Jan. 15. National Science Foundation (NSF) staff reported back to work on Thursday, Oct.17, 2013
Due to the Federal government shutdown submission dates for the following programs have been revised. New deadline dates are noted. Additional information can be found at the links provided.
Postdoctoral Research Fellowships in Biology - October 25, 2013
Doctoral Dissertation Improvement Grants - November 6, 2013
Advancing Digitization of Biodiversity Collections - November 13, 2013
NEW: NIH resumes operations. See the link below for the new due dates.
11/04/13: More Details Available as NIH Resumes Grant Activity
The National Institutes of Health (NIH) has provided additional clarification on the resumption of extramural activities following the recent federal shutdown:
• All standard due dates in October have been rescheduled for November. However, the R21/R33 activity code was inadvertently missed in the prior guidance. New R21/R33
applications originally due on October 16, 2013 are now due on November 18, 2013.
• The statement “Make the refreshed application a new, resubmission or renewal to match the withdrawn application” should have also included “revision”.
• Applicants should designate “Changed/Corrected Application” as the type of submission on the SF424 R&R cover form of their refreshed applications.
NIH will continue to expand the frequently asked questions and web guidance as it encounters additional questions from applicants. For additional details, contact NIH Grants Information at 301/435-0714 or email@example.com .
STEM-Related Grants at Cal Poly Pomona (excludes Private category)
STEM Resources (Please attribute appropriately any sources that you use)
from the National Science Foundation
Preparing the Vertebrate Animal Section (VAS) – is a new factsheet developed by OLAW to assist applicants in completing the VAS of grant applications, contract proposals and cooperative agreements for submission to the NIH. Here you will find an overview of the requirements for each of the 5 points of the VAS. The VAS factsheet can be found on the OLAW homepage under Fast Facts or downloaded at http://grants.nih.gov/grants/olaw/VASfactsheet_v12.pdf (PDF).
The ORSP office now has a copy of "NIH R01 Grant Application Mentor: An Instructional Manual" available for check-out. If you would like to take advantage of this valuable tool please stop by the office to check it out or contact Shari Jackson at x2944 for availability.
The National Institutes of Health recently posted new "all about grants" podcasts, which address "navigating through" a funding opportunity to be sure no details are missed and essential elements of writing a cover letter to go with the grant application. The podcasts are described as "conversations with NIH staff members ...designed for investigators, fellows, students, research administrators, and others" and provided by the Office of Extramural Research. In the podcasts, updated every other week, staff "provide insights on grant topics from those who live and breathe the information.
This is an important reminder of an earlier email message of June 11, 2010 regarding a very significant change in the process of applying for external funding that might result in an application for external funding not being submitted if it arrives in your Dean/Division Head’s Office after a new internal deadline. Please read and comply with the following new internal deadlines. If you do not fully understand them, contact the AVP for Research, Dr. Frank Ewers (firstname.lastname@example.org), for clarification.
THE NEW INTERNAL DEADLINES starting August 1, 2010 (i.e.., for all proposals with deadlines on or after 8/1/10):
External Funding Approval Forms (EFF) for proposals (grants, sub-awards and contracts with deadlines) must be delivered to the Dean/Division Head according to the following internal deadlines or they will not be submitted to the funding agency:
The EFF must be accompanied by the penultimate draft of the proposal and the final ORSP-reviewed budget. Further editorial changes to the proposal will be allowed but NONE that require changes in resources or budget.
Prior to these deadlines the Dean/Division Head or AVP for Research may allow exceptions to these internal deadlines if there are extenuating circumstances beyond the control of the Principal Investigator. If an exception is granted by the Dean/Division Head or the AVP for Research, the Director of Research & Sponsored Programs must be immediately informed by email at the following address: email@example.com
Please note that these deadlines are the minimum lead times for the External Funding Forms but that it is necessary for you to start working with ORSP much before this so that we can help you develop your final ORSP-reviewed budget. We can also provide valuable additional assistance with the development of a competitive proposal if you contact us as soon as you start to develop your proposal.
The quantity of time-sensitive, grant applications arriving in ORSP with too little time before their external deadline has increased to unsustainable numbers with our current, reduced number of staff. This has increased the stress on ORSP staff to unacceptable levels. The time required to deal with these “rush” proposals has also slowed our processing of proposals that do not have deadlines (primarily contracts) and reduced the support we can provide to PI's who start working with us in a timely manner. Additionally, we run the risk of missing application deadlines and encountering other difficulties because many grants now receive only the most basic review.
Here are the data on the number of applications with deadlines arriving in ORSP:
In summary, these data show that in Fiscal Year 2008-09 the number of proposals arriving with fewer than five days was 55% and in Winter 2010 this had risen to 78%. The number with fewer than three days has nearly doubled from 21% to 39% over the same period of time. The increase in these numbers started in Fall 2009 and is sustained.
AVP Thresholds. In October 2008, a new process was implemented for the submission of grant proposals that involved two different approval processes. One process allowed the AVP for Research to approve submission of proposals that fell under three specific thresholds:
Submission of proposals that exceeded any one of these thresholds require approval by the Provost and VP for Administration – these proposals frequently require two additional days to process because of the additional complexities and levels of review.
The enforcement of these internal deadlines will require advance planning, but we believe this change in our practices will improve the overall quality of proposals submitted to funding agencies because the PI will be able to focus on final editorial improvements in the program narrative while the EFF is being processed. Also, the additional time will allow the Deans’ Offices more time to review grant applications before approving them and permit the ORSP staff to better serve Cal Poly Pomona PI's throughout the entire process of proposal development and submission. The ORSP web site provides several planning tools that will help Principal Investigators comply with these deadlines.
If you have any questions about this change please do not hesitate to contact AVP for Research, Dr. Frank Ewers (firstname.lastname@example.org).
See the Grant Preparation information page for the youtube links.
Conflict of Interest Training for NIH-Funded Investigators
It is essential that all NIH-funded Institutions and Investigators are fully aware of their obligations under the financial conflict of interest regulation. To this end, NIH has developed a Web-based tutorial which reviews the requirements of the regulation. The tutorial is designed for use by Institutional officials responsible for managing NIH funded projects and for individuals who are responsible for the design, conduct or reporting of NIH-supported research. We encourage all NIH-funded investigators to take the tutorial (which can be accessed at http://grants.nih.gov/grants/policy/coi/index.htm).