Contents
Cal Poly Pomona

Direct Deposit

Direct Deposit Procedures/Guidelines

Schedule of Dates for Current Direct Deposit Postings

The Schedule of Dates for Direct Deposit Postings is provided below, however, you should contact the Direct Deposit Coordinator at your financial institution for the date and time of day that direct deposit postings are made.

Eligibility Requirements for Direct Deposit

Faculty - All Bargaining Unit 3 employees are eligible. 

Staff - Because the direct deposit enrollment process takes approximately 30-45 days, the eligibility requirement for staff is that their appointment indicate a period of employment that will exceed 90 calendar days in length.

Student Assistants - Students in all student classiffications are not eligible to enroll.

How to Enroll

Employees who want to enroll in Direct Deposit should visit the Human Resources & Payroll Services Customer Service Center to complete the required form. Questions regarding the Direct Deposit enrollment process should be directed to Payroll Services, extension 2233.

Note : The employee is entirely responsible for the information provided on the Enrollment Authorization form. Completion instructions are on the back of the form. The Direct Deposit Coordinator at your bank can assist you with routing and account number information.

Processing Timelines and General Information

Allow up to 45 days from the date your enrollment form is submitted to Payroll Services for the first direct deposit of your pay. After the direct deposit goes into effect, you will continue to receive the Statement of Earnings and Deductions. In lieu of your paycheck you will receive a non-negotiable Direct Deposit Advice notice.

You may cancel your direct deposit at any time or Payroll Services/State Controller's Office may cancel your direct deposit under the following conditions:

  • Your Direct Deposit payment is returned;
  • You have requested a disability benefit;
  • It is necessary to recover/prevent overpayments.

Each year during June and December, an automatic Direct Deposit cancellation is processed by the State Controller's Office for any employee who does not have active or on-leave employment status. In the case that the direct deposit is cancelled and the employee returns to active employment status, a new Direct Deposit Enrollment Authorization Form must be completed by the employee and submitted to Payroll Services for processing.

Changing Your Direct Deposit Account

To change your Direct Deposit account, complete and submit a new enrollment form. Your current active enrollment will be cancelled and within 30 to 45 days, your direct deposit will be redirected to your new account and/or new financial institution. This time lapse may cause at least one regular paycheck to be sent to the campus.

It is extremely important to leave your old account open until your first payment is deposited into your new account. If your old account is closed before you notify the State Controller's Office of the change, the payment will be rejected by the financial institution and a paycheck will not be issued until the payment returns to the Controller's Office.