Los Robles Horticulture Club

By-Laws

Los Robles Club, Ornamental Horticulture Department California State Polytechnic University, Pomona

ARTICLE I	PREAMBLE
SECTION 1	PURPOSE: General The Los Robles Club exists for the betterment of the California State Polytechnic University, Pomona Associated Students Inc., as a whole.
SECTION 2	PURPOSE: Specific The purpose of Los Robles Club is to promote interest in Ornamental Horticulture with fun and fellowship through education and experience.
SECTION 3	NONDISCRIMINATION The Los Robles Club shall not be discriminatory in terms of race, religion, color, age, sexual orientation, national origin, sex, physical or mental ability, marital status, financial or social status.
SECTION 4	OFF-CAMPUS ISSUES This organization or its members, when taking stands on issues, recognizes and will fulfill the obligation to make clear that it in no way represents the official position of the California State Polytechnic University, Pomona.

ARTICLE II

NAME
The official name of the organization shall be the Los Robles Club, Ornamental Horticulture Department, California State Polytechnic University, Pomona.

ARTICLE III	AGENCY ACCOUNT
SECTION 1	Maintenance This organization, pursuant to its charter obligation, shall maintain an agency account with the ASI Business Office or the Cal Poly Foundation. This organization may elect to maintain an account in an off-campus facility with prior approval by the University.
SECTION 2	Usage All monies of this organization shall be deposited in, and disbursed from, this account following procedures outlines by the ASI Business Office, the Cal Poly Foundation, or the off-campus banking facility. Should an off-campus account be opened by the Officers of this organization, all required paperwork and documents must be submitted to the Office of Student Life.
SECTION 3	DISPERSAL OF FUNDS Should this organization become inactive by failing to apply for charter renewal, the trust account will be held as an inactive account for two (2) academic years. In the event this organization does not become active during the two (2) year period any funds remaining in said account are to be used to pay any outstanding accounts due the University, University Union or the Cal Poly Foundation. If there are no outstanding accounts, it is hereby declared that nay funds remaining in said accounts are to be transmitted to the OH/PA Alumni Association, an educational, charitable organization, to aid this organization in carrying out its objectives. If said organization is no longer functioning at that time, or if its objectives are no longer consistent with its original educational, charitable purposes, then the funds of this organization shall be transferred to the Associated Students, Inc., California State Polytechnic University, Pomona.

ARTICLE IV	MEMBERSHIP
SECTION 1	Categories of Membership Active membership will be awarded to students upon payment of the club dues and performance of the volunteer hours as specified by a majority of club officers for the academic year (starting each fall quarter). Categories of membership a. Active Members Active members have paid dues of $2.00 per quarter or $6.00 per year (or amount set by officers) non-refundable. b. Honorary Members Honorary membership may be awarded to anyone with the approval of the club officers. Honorary membership shall be automatic for all professors or lecturers of the Ornamental Horticulture Department, Cal Poly Pomona.
SECTION 2	Eligibility Requirements Active members must be members of the Associated Students, Inc., at California State Polytechnic University, Pomona.
SECTION 3	Suspension of Members A member may be suspended by a 2/3 vote of the active membership. Sufficient cause for suspension shall be: - Non-payment of dues for two (2) or more consecutive quarters - Breech of conduct

ARTICLE V	OFFICERS
SECTION 1	Officers of this club shall consist of President, Vice President, Secretary, Treasurer, OH Unit Nursery Representative, two (2) Agriculture Council Representatives, Publicity Officer, Historian, and Hort Report Editor.
SECTION 2	Duties

President:
1. Shall act as presiding officer at all general club and officers meetings.
2. Shall call meeting of the officers whenever deemed necessary.
3. Shall make all appointments to and oversee temporary committees.
4. Is chairperson of special events (shows, dinners, exhibitions, etc.).
5. Shall be responsible for, or may delegate, the pickup of club mail.
6. Shall direct and assist the Secretary in preparation of official correspondence.
7. Shall be responsible for filing appropriate forms for all club activities to the proper administrative authority (i.e. ASI, Ag Council, Student Development, etc.).

Vice President:
1. Shall assist the President, and in the President's absence, carry out the duties of the President.
2. Shall assume President's duties in the event of the President's absence or as requested to perform those duties by the President.
3. Shall substitute for the Agriculture Council Representatives in event of absence.

Secretary:
1. Shall keep and post the minutes of all club and officer meetings. Shall handle all written business of the club (i.e. phone lists, official correspondence, etc.).
2. Shall assist Publicity Officer and Historian with gathering and releasing information pertinent to the club and its activities.
3. Shall compile and maintain the list of work hours of club members.

Treasurer:
1. Shall be responsible for collection of all dues and other funds of the club.
2. Shall receive and disperse funds as ordered by the officers of the club and approved by the Advisor.
3. Shall compile and submit a financial report at every general club meeting.
4. Shall be custodian of all the financial papers and records of the club.
5. Shall furnish an annual financial report of the Los Robles Club.

Ag Council Representatives:
1. Shall represent Los Robles Club at the meetings of Ag Council.
2. Shall report Ag Council proceedings to the Los Robles Club at the general club meetings.

OH Unit Nursery Representative:
1. Shall represent OH Unit/Nursery at all club meetings and provide information about activities at the Unit.
2. Shall represent Los Robles Club to the OH Unit/Nursery and Technician and provide information to the Unit.
3. Shall generate donations for Los Robles Club activities.

Publicity Officer:
1. Shall be responsible for publicizing all club activities.

Historian:
1. Shall photograph all activities pertaining to Los Robles Club for future uses (i.e. shows, banquets, etc.).
2. Maintain a slide library and scrapbook of photos of club activities.

Newsletter Editor:
1. Shall be responsible for compiling and distributing the club newsletter academic year (i.e. Fall/Winter/Spring Quarters).

SECTION 3

Eligibility
At the time of assuming office and during tenure in office, an elected officer must meet all of the eligibility requirements stated by the University. He/she will sign a Statement of Eligibility form when assuming office, and thereafter will accept the responsibility of monitoring his/her own unit load to meet these requirements each quarter he/she is in office.

ARTICLE VI	ELECTIONS
SECTION 1	Nominations for offices will be taken from the floor up to and including the day of the election.
SECTION 2	Elections will be held by the third week of the spring quarter of each year. If a vacancy of both the President and Vice President exists earlier in the year, an election shall occur during the quarter of that occurrence by the membership.
SECTION 3	Procedure Officers will be elected by secret ballot. Election shall be by plurality vote (whoever receives the most votes). Votes shall be counted by the club Advisor.
SECTION 4	Officers will be installed during the fifth week of spring quarter. Term of office shall be one calendar year.
SECTION 5	Vacancies All officers, except Vice President, will be filled by appointment of the President with the approval of the club officers.
SECTION 6	Suspension of Officers Club officers may be suspended of terminated by majority vote of the club officers for missing more than one-half of either officers' of general meetings during a quarter or for not adequately performing the function of their office.

ARTICLE VII	MEETINGS
SECTION 1	Officers' meetings shall be held when the President calls them and a quorum shall be present.
SECTION 2	Officers will vote on issues either by voice or roll call vote, at the discretion of the President.
SECTION 3	General club meetings shall be held during the university hour or as deemed necessary by the club officers.
SECTION 4	Voting on issues at general meetings will be in an appropriate manner.

ARTICLE VIII	QUORUM
SECTION 1	A quorum shall consist of fifty-one percent (51%) of the membership.
SECTION 2	At officers' meetings a quorum shall consist of 2/3 of the officers.

ARTICLE IX	COMMITTEES
SECTION 1	Eligibility At the time of assuming responsibility for a committee and during the tenure in office, a committee chairman must meet all the eligibility requirements as stated by the university.
SECTION 2	Officers Board Shall be a standing committee and consist of the officers. Officers shall serve as the governing board of the Los Robles Club and shall have general supervision over financial affairs. In no case will the club be obligated financially beyond the available funds in the club treasury.
SECTION 3	Special Events Committees Any member is eligible to chair a committee at the pleasure of the President. Any member is eligible to serve on a committee at the pleasure of the Chairperson.

ARTICLE X	DUES
SECTION 1	Dues shall be set by the club officers.
SECTION 2	Dues are payable at the beginning of the year for an annual membership or anytime during the quarter for quarterly membership.

ARTICLE XI	ADVISOR
SECTION 1	Eligibility Los Robles Club shall have an advisor over 21 years of age who shall be a full-time member of the faculty, administration, or staff of the California State Polytechnic University, Pomona. The advisor may not be on leave of absence at any time during his/her term of appointment. The advisor shall serve under the pleasure of the officers.
SECTION 2	Selection and Appointment After an advisor has been nominated by the organization and approved by his/her Department Head, final approval and actual appointment will be made by the Director, Office of Student Life. If the advisor is the Department Head, then the immediate supervisor would also need to approve before final appointment is made by the Director of Student Life.
SECTION 3	Duties The advisor's responsibilities include attendance and participation in as many organizational meetings and activities as is practical, signing all forms related to the scheduling of activities and the disbursement of funds, and the other duties outlined in Office of Student Life's Advisor's Guide.

ARTICLE XII	AMENDMENT
SECTION 1	Means of Amendment Proposed amendments to this Charter will be presented to the membership at one meeting, followed by a vote of the membership for approval at the next meeting. Adoption of the amendment(s) will require a 2/3 majority of the active membership. If a negative vote is recorded, it can be brought up at a future meeting.
SECTION 2	Approval Any amendment(s) to these Charter Provisions which change the purpose or intent of the organization shall be approved by ASI Senate and the university before taking effect.
SECTION 3	ASI By-Laws This charter shall not conflict with the By-Laws of the Associated Students, Inc., or with the policies and regulations of the California State Polytechnic University, Pomona, the Trustees of the California State University or the State of California, and any stipulations applying to all chartered organizations made by the ASI Senate or the University shall be considered to be immediately enforceable whether contained in these Provisions or not.