CIS 466 JAD 2 requirements

Schedule and hold an initial 2nd requirements gathering meeting with your customer, at which Project Director (Dr. Soe) is present, to scope out the project requirements and deliverables in a broad sense

Set up JAD 2 meeting time and place
(usually at customer site).

Offer Dr. Soe and Project Customer several possible times and dates for meeting --

• allow travel time to and from customer site
• When you schedule this meeting, offer the customer and Dr. Soe several possible meeting times
• See Schedule for possible meeting times
• Your team responsibility is to prepare and conduct the meeting.

JAD 2 availability for Dr. Soe

• Monday & Wednesday: 1 - 4 PM; other times by arrangement
• Friday: 1-2 PM; other times by arrangment

Preparations for JAD 2: 

Between JAD 1 and JAD 2, your team should:

hold a weekly planning meeting to figure out:

• Report on previous week's tasks -- which are complete and which need to be carried forward into new week
• Tasks that need to be complete during coming week in order to meet next major milestone
• Time estimates for each task
• Who will do what tasks

Review feedback from instructor on JAD 1

• correct and improve your report 1
• print out a copy to give to the customer

Prepare further questions for customer

• brainstorm questions as a group
• Be sure to have a printed agenda for your meeting with each team member's name listed next to category of questions or role team member plays during meeting give a copy of agenda to instructor - used for notes for grading purposes.
• Group questions into categories
• Each team member should be responsible for one agenda item
• if your agenda item is covered before you get to it, reiterate the answers to the questions
• Often more information will emerge as your customer hears the answers

Meet with instructor about your JAD 2 plans

• get feedback on JAD 2 agenda
• get advice on how to handle meeting

Goals of JAD 2

Team's Responsibility:

Continue Trust building between customer & team members

• Introduce team members at beginning of meeting
• Shake hands with customer and look customer in the eye
• Wear nametags with your names printed large enough to read
• Mention the name of the team member to whom you are passing the meeting as each person takes over an agenda item.
• Eventually customer will give each team member a grade, so you want the customer to know your name and who you are

Requirements gathering: Keep a meeting record

• Have an agenda with every team member's role listed.
• Have one of your team members, who has good communication skills, take notes during the meeting.
• Use a laptop for notetaking
• Record decisions
• Record open issues on which either team, customer, or instructor need to find further information
• The notetaker can group the decisions and the open issues concerning similar parts of the project.
• At the end of the meeting the notetaker reiterates the decisions and open issues from the meeting.
• After the meeting organize the notes still more and send them via email to customer and to Dr. Soe
  • really impresses customers
  • It also reminds them of any open issues to which they need to respond.
  • That will help clarify for both your team and your customer what has been agreed upon and what is still open for further negotiation.

Project Director's responsibility:

• See that your project scope is challenging
• but that the scope of your project and its deliverables are manageable in the time frame of the class
• help you with any problems you have with the project, team members, or customer

Customer's responsibility:

• Meet with you at regular intervals (preferably weekly)
• provide you with information and project content in a timely fashion and as you require it to finish your work
• provide you with feedback on your accomplishments

When you communicate with customer about items, decisions you need

• Indicate clearly what you need
• Indicate what your drop-dead date/time is to receive the information.
• Copy all the team members (use group address) on communication with customer
• CC project director on any requests