CIS 466 Meetings/Presentations

• Winter 2008 Senior Project final presentations

Meeting & Presentation Requirements

where? usually CLA 4-27

times: MW: 1, 2, 3 PM; F: 1 PM; or by arrangement

• JAD 1: 4/9, 4/11, 4/14
• JAD 2: 4/23, 4/25, 4/28
• Prototype 1: 5/7, 5/9, 5/14
• Prototype 2: 5/21, 5/23, 5/26
• Final Presentation: Monday, 6/9: 11:30, 12:30, 1:30, 2:30, 3:30, or by arrangement.
  Final presentations will be in Video Studio C, and times depend on studio availability.

Rules of every meeting with customer:

• Prepare an AGENDA and give printed copies to team members, customer(s), and instructor.
• EVERYONE SPEAKS!
  • It is the responsibility of the ENTIRE TEAM to make sure everyone on the team has a role to play and talks during the meeting.
  • Customers grade team members at the end of the project and "No Opinion" is the worst thing they can say about you.
  • They need to know your name and what you do.

Best practices for successful meetings:

Team: hold a planning meeting each week:

• Monitor project tasks and requirements:
  • Report on previous week's tasks -- which are complete and which need to be carried forward into new week
  • Define tasks that need to be complete during coming week in order to meet next major milestone
  • Formulate time estimates for each task
  • Define who will do what tasks
• Correct & update your reports.
  • Reports define what you are doing
  • keep requirements matrix up-to-date so you know where you are.
• Keep your project on track so you complete each milestone and the entire project on time

Contact or meet with customer each week

• The meetings at the top of this page are formal meetings that include the participation of all members of the team, the customer(s), and the instructor.
• In the weeks you do NOT have a formal meeting, MEET with the customer if possible.
• If the customer cannot meet with you, at least contact the customer each week to report on your progress.
• The biggest complaint customers have is the lack of communication with the team.

communicate with customer about requirements, content, decisions you need

• Set up a Google Groups or some other group website where your team can send & receive email (using one address) and can post documents for entire team to see.
• Use a group email address so the team communicates with one voice and everyone has access to all the communication
  • Include customer & instrucdtor in your group so we can email the group
  • We will opt out of the group email -- we don't want to read it.
• Indicate clearly what you need
• Indicate what your drop-dead date/time is to receive the information.
• CC project director/instructor on any requests from customer to ensure customer pays attention.

Customer's responsibility:

• Meet with you at regular intervals (preferably weekly)
• provide you with information and project content in a timely fashion and as you require it to finish your work
• provide you with feedback on your accomplishments

Instructor's responsibility:

• See that your project scope is challenging
• Ensure that the scope of your project and its deliverables are manageable in the time frame of the class
• help you with any problems you have with the project, team members, or customer
• otherwise let team manage the project
• Instructor will coach you in how to handle a meeting
• Coaching to prepare for final presentation will take place 10th week.