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Frequently Asked Questions (FAQs)

Q: I want to take pictures of my family/ wedding photos at Cal Poly Pomona . Do I need to make a reservation and will I need a license agreement?

A: Yes you will need to make a reservation through the License of Facilities office and it will require a license agreement.

Q: If I do not have insurance for my event can I purchase through the License of Facilities office?

A: No but you would be able to purchase insurance for most events through the campus Risk Management office. Contact Valerie Eberle at (909) 869-3725 her office is located on campus at 98-B1-35.

Q: I would like to use my own caterer for my outdoor reception on campus, what will I need to do?

A: You will need to complete the food form and return it to Environmental Health & Safety. Contact them at (909) 869-4697 and they are located on campus in building 81A.

Q: I am a location scout looking for locations for a potential shoot. I've looked at your photo gallery on your website and would like to come on campus to check them out further. Do I need to make an appointment for shooting the exteriors of some of the building on campus?

A: Yes you will need to contact the License of Facilities office and set up an appointment. They will be able to give you a tour of the campus facilities that would best suit you shoot requirements.

Q: I've scouted at Cal Poly Pomona and want to check availability of a space for our shoot date(s). How do I do that?

A: Contact the License of Facilities office to do a preliminary availability check on a specific location. Cal Poly Pomona's academic mission and normal business has priority over filming. Filming (For convenience, the word “filming” is used to include all still photography, filming, videotape and motion pictures) is permitted only if it does not interfere with normal University activities. Please note: No area will be held until an application and application fee have been received.

Q: How do I book space for a shoot?

A: Complete and submit the Filming/Photography application and an estimate will be prepared and sent to you for approval. You will need to sign and return the application with a certified or cashier check made payable to Cal Poly Pomona in the amount of $500.00 for the application fee. A license will be drafted and sent to you. It will need to be signed and returned by the date listed along with the insurance certificate and endorsement that meets all university requirements or the shoot would not be able to take place.

Q: What are the fees for an event or commercial shoot?

A: You will need to complete an application for an event or commercial shoot and the License of Facilities office will prepare a written estimate based on the information you provide.

If you have any other questions, comments or would like to contact the License of Facilities office, please e-mail Bob Hutchinson at rdhutchinson@csupomona.edu or call him at (909) 869-3387.