Office of Student Life
California States Polytechnic University
Kinesiology and Health Promotion Club (KHP)
By-Laws

Founding Date: February 23, 1965

Article I PREAMBLE

Article I Section 1 PURPOSE: General
The Kinesiology & Health Promotion- KHP Club exists for the betterment of the California State Polytechnic University, Pomona.

Article I Section 2 PURPOSE: Specific
(Be as specific as possible regarding the purposes of your club. Use separate sections for each purpose, making complete sentences.)

This state organization is designed to further help the students by exposing
them to experiences in health, physical education, exercise science
and/or related subjects to help gain a professional attitude toward the
working world, and also serve as a service club and social outlet while
the student is in college.

Article I Section 3 Purpose: NONDISCRIMINATION
The Kinesiology & Health Promotion- KHP Club shall not be discriminatory in terms of race, ethnicity, religion, color, age, sex, sexual orientation, national origin, citizenship, gender, physical or mental ability, marital status, financial or social status. (Organizations classified as social fraternities or sororities need not include the word "sex".)

Article I Section 4 OFF-CAMPUS ISSUES
This organization and/or its members, when taking stands on issues, recognizes and will fulfill the obligation to make clear that it/they in no way represent(s) the official position of the California State Polytechnic University, Pomona.

Article I Section 5 CAMPUS POLICIES
This organization and/or its members, when conducting organizational business, on or off campus, recognizes and will uphold the University’s Alcohol & Other Drugs Policy.

Article II NAME
The official name of the organization shall be the Kinesiology & Health Promotion- KHP Club, California State Polytechnic University, Pomona. (The name of the club must be one which will not be confused with another club already existing on campus; it should be appropriate to the purposes of the club and clearly indicate the club’s objectives.)

Article III TRUST ACCOUNT

Article III Section 1 MAINTENANCE
This organization, pursuant to its charter obligation, shall maintain a trust account with the ASI Business Office. Pursuant to the California State University Board of Trustees, the Executive Orders 648 and 731 states that all funds received on behalf of the University, its auxiliaries or affiliated organizations are required to be administered through the campus’ Chief Financial Officer, the Vice President of Administrative Affairs. Student clubs and organizations are identified as affiliated organizations. The policy further states that any account with a bank or financial institution not approved by the campus’ Chief Financial Officer is strictly prohibited.

Article III Section 2 USAGE
All monies of this organization shall be deposited in, and disbursed from, this account following procedures outlined by the ASI Business Office

Article III Section 3 DISPERSAL OF FUNDS
Should this organization become inactive by failing to apply for charter renewal, the trust account will be held as an inactive account for two (2) academic years. In the event this organization does not become active during the two (2) year period it is hereby declared that any funds remaining in said account are to be transmitted to (please give name and address of the proposed non-profit organization), an educational, charitable organization to aid this organization in carrying out its objectives. If said organization is no longer functioning at that time, or if its objectives are no longer consistent with its original educational, charitable purposes, then the funds of this organization shall be transferred to the Associated Students, Inc., California State Polytechnic University, Pomona, general fund.

Should this organization become inactive by failing to apply for charter
renewal, the trust account will be held as an inactive account for two
(2) academic years. In the event this organization does not become active during the two (2) year period it is hereby declared that any funds remaining in said
account are to be transmitted to American Red Cross of Pomona Valley,
675 North Park Ave, Pomona, CA 91768, an educational, charitable
organization to aid this organization in carrying out its objectives.
If said organization is no longer functioning at that time, or if its
objectives are no longer consistent with its original educational,
charitable purposes, then the funds of this organization shall be
transferred to the Associated Students, Inc., California State
Polytechnic University, Pomona, general fund.

Article IV MEMBERSHIP
Membership must constitute a minimum of 5 CSU students enrolled in at lease one class. Up to 20% of the organization may be individuals who are not CSU students. Only students enrolled at the CSU campus may vote on issues that come before the organization.

Article IV Section 1 CATEGORIES OF MEMBERSHIP
(List the categories, defining each in a separate sub section [i.e. Active, Associate, Alumni, Honorary, etc.]. Indicate the criteria for each type of membership. Care must be taken that this section does not contradict Article 1, Section 3 above, and that the student privilege of active membership [voting, holding office, etc.] is not restricted by any of these categories.)

The only category of membership is the active member.

Article IV Section 2 ELIGIBILITY REQUIREMENTS
Active members must be members of the Associated Students, Inc. at California State Polytechnic University, Pomona. (Add any other eligibility requirements your organization may have for active members. Specify eligibility requirements for all other categories of members, outlining in the same order as in Section 1 of this Article. Be sure to include what an eligible person must DO in order to belong and remain in that category of membership [pay dues, attend a specified percentage of meetings, etc.].)

Active members must be members of the Associated Students, Inc. at California
State Polytechnic University, Pomona. Membership is open to all majors
with an accumulative GPA of a 2.0 or above. An active member must
attend a minimum of two meetings and be involved in a minimum of one
event per quarter equaling a minimum of 60 points on the Membership
Point System. Members will be responsible for paying dues at the
beginning of each quarter unless they are planning on paying for the
year, then they have until the end of fall quarter to pay their dues.
Section 3 A point system will be used to track club member’s activities
and participation throughout their membership. If a member signs up to
volunteer at a club event function and fails to show up at the event,
points shall be deducted from their overall tally. The number of points
that was to be rewarded for the specific event, will be the amount
deducted. A minimum of 150 points will be required for each year of
membership to be eligible to wear a KHP graduation tassel and/or pin.

Article IV Section 3 SUSPENSION
(State the provisions for suspension of members. These may include: disorderly conduct, gross misdemeanor, or other behaviors unacceptable to your organization.) A member may be suspended or removed for the above stated reasons following a hearing by the membership of the organization (or some other satisfactory method of due process).

Section 4 Members may be suspended for disorderly conduct, gross misdemeanor,
or other behavior unacceptable to our organization. A member may be
suspended or removed for the above stated reasons following a hearing
by the membership of the organization.

Article V OFFICERS
All club officers must be enrolled at the university and maintain a minimum 2.0 GPA. Officers must be enrolled in at least 9 units per quarter for a minimum of two quarters.

Article V Section 1 CATEGORIES OF OFFICERS
(Enumerate the elected officers such as President, Vice President, Secretary, Treasurer, Reporter, Historian, etc.)

Large(non-elected club officer) who shall be chosen by elected president and officers (may be more than one as long as there is an odd number of officers). There will also be a Marketing Chair, Fundraising Chair, Community Service Chair, and Events Chair who shall also be appointed by elected president and officers.

Article V Section 2 DUTIES
(The duties of each officer must be described in detail, listing according to the order of Section 1 above. Be sure to specify who has the authority to expend organizational funds, call special meetings, etc. Be certain to use non-discriminatory language such as he/she or they.)

The President shall preside over all meetings. He/She shall have the
authority to expend club funds, subject to the approval of the
membership. The President shall also be in charge of all delegating
matters to get all activities and events organized. He/She will be the
representative for C.L.A.S.S. Council, unless unable to attend; the
responsibility can then be assigned to an active member.
The Vice President shall preside over all meetings the President is
unable to attend and shall have authority to expend club funds in the
President’s absence, also subject to membership approval. The Vice
President shall also be available to help with any extra organizing and
or delegating. Each Vice President is responsible for organizing guest
speakers for thier individual options.
The secretary shall take the minutes of all business meetings. He/She
shall further be charged with the responsibility of club
correspondence. He/She shall stay in contact with the President or
Member at Large to be sure all C.L.A.S.S. Council meetings are
attended.
The Treasurer shall keep record of credits and debits and
shall report to the club at business meetings the balance on hand.
He/She shall prepare the annual budget and, upon approval of Board
Members and Advisors, present to C.L.A.S.S. Council. The Treasurer
shall also be in charge of collecting dues and helping out where needed
for meetings to run smoothly.
The Member at Large, if appointed, shall be a stand-in representative for C.L.A.S.S. Council meetings and extend help in any other area he/she is needed.

Article V Section 3 ELIGIBILITY
At the time of assuming office and during tenure in office, an elected officer must meet all of the eligibility requirements as stated by the University. He/she will sign a Statement of Eligibility form when assuming office, and thereafter will accept the responsibility of monitoring his/her own grades and unit load to meet these requirements each quarter he/she is in office.

Article V Section 4 REMOVAL FROM OFFICE
(Specify how and when motions to remove an officer from office are made, whether from the floor, by petition, by an officer’s motion during an officer meeting, by a committee, or by any other means; do allow time for the officer to form and present a defense. For example: An officer may be removed from office if that person neglects the duties of their position or violates the organization’s bylaws. In order to remove an officer from an elected position, an officer must recommend the removal from office at officer meeting or a special meeting, following the club meeting bylaws, Article VII. A minimum of one week must pass before the vote can be cast to remove the officer. The officer in question will be notified in writing of the removal from office recommendation, and will be invited to defend their position. A vote will be taken at this meeting; all officers are allowed one vote. Majority vote decisions are final and non-reversible. Once an officer is removed from office, the procedure for filling a vacancy, Article VI, Section 5, entitled Vacancies, will be implemented.)

All Executive Board Officers and Committee Chairpersons are required to
attend all events unless absence is approved by the Excutive Board
prior to the event. Every meeting or event missed will result in a
deduction of at least five points from the membership point tally.
Three or more unexcused absences will result in a suspension from the
position. Reinstatement of a suspended officer or committe chairperson
will be decided by the Executive Board Officers.

Article VI ELECTIONS

Article VI Section 1 NOMINATIONS
(Specify how and when nominations of officers are made, whether from the floor, by petition, by a committee, or by any other means; specify how far in advance of actual elections such nominations take place.)

Nominations of officers will be allowed from the floor one meeting in advance to the day of election during the Spring Quarter.

Article VI Section 2 TIME OF ELECTION
(Specify the time when regular elections of officers will take place [the second meeting of Spring Quarter, during the month of April, between April 15 and May 15, etc.] It is recommended that such elections take place annually during Spring Quarter and prior to May 1.)

Section 2 Election of new officers for the following academic year shall be
held during the third meeting of the Spring Quarter. Out-going officers
shall continue in their capacity through the Spring Quarter and will be
charged with the instruction of duties to incoming officers.

Article VI Section 3 PROCEDURE
(Specify HOW officers are elected; whether by a secret ballot, a show of hands, or some other means; the percentage of votes needed, generally a plurality [whoever receives the most votes] or a majority [ whoever receives fifty percent plus one of the votes cast]; and, who will be responsible for counting the votes [preferably the advisor or another impartial person.] In cases where a majority vote is required, specify procedures for a run-off election should no candidate receive a majority.

Election shall be by secret ballot, which will be counted by the advisor. There
must be a plurality of the vote for all officers to get elected. In the
case of a tie, there will be a run-off election, were we will re-vote
on the two candidates

Article VI Section 4 ASSUMPTION OF OFFICE
(Specify when a newly elected officer will take office and how long he/she holds that office. It is recommended that officers assume office between May 15 and June 15 of each year to facilitate the rechartering of the organization and other administrative duties.)

Term of office for all officers and committe chairpersons shall be one school year beginning the summer after being elected.

Article VI Section 5 VACANCIES
(Specify the procedures used to fill a vacant office in case an officer resigns or is unable or unwilling to complete his/her term. If the procedure varies according to the office, use a separate sub-section for each procedure. In the event an election is part of that procedure, include the appropriate election provisions in a manner similar to Section 3 above.)

Any vacant office occurring shall be filled by a special election
Section 6 Candidates for office must have been an active club member
for at least two quarters. Overall grade point average for candidates
is 2.5 and above and each candidate must be a Kinesiology major.

Article VII MEETINGS

Article VII Section 1 REGULAR MEETINGS
(Specify when regular meetings are to be held, whether it be once a week, every month, or by arrangement.)

Regular meetings will be held on every Thursday of the Fall, Winter, and Spring
Quarters during university hour unless otherwise specified.

Article VII Section 2 SPECIAL MEETINGS
A quorum must be present at all special meetings and only the business for which a special meeting is called may be transacted at the meeting. (Specify the procedures to be employed in calling special meetings, who may call them, the procedures for notifying members, etc. Guard against a small number of members having the power to call a meeting and transact business. The President, however, is usually given the power to call such a meeting.)

A quorum must be present at all special meetings and only the business
for which a special meeting is called may be transacted at the meeting.
The president or the advisor may call a special meeting. All members
must be notified through e-mail, phone calls, or another form of
notification.

Article VIII QUORUM
(Specify in detail how many members of the club constitute a quorum for the legal transaction of business. This should be based on the number you feel must be present at a meeting to transact business. In large clubs, the percentage will be smaller than in small clubs, for example- in a club with 150 members, a workable quorum would be 20%, while in a club with only 20 members, 51% would be more appropriate.)

The active members in attendance will constitute a quorum and will be
sufficient for the transaction of any official business requiring a
vote. The majority vote by the club members present will be
acknowledged as the official say in any club matter. The final vote, if
there is a tie, shall be decided by the President.

Article IX COMMITTEES

Article IX Section 1 ELIGIBILITY
At the time of assuming responsibility for a committee and during tenure in office, a committee chair must meet all the eligibility requirements as stated by the university.

Article IX Section 2
Specify standing committees, if any; how they are chosen; and their duties using a separate section of this article for each such committee. If the organization has an Executive Council or an Executive Committee, that should be listed as the first Standing Committee.

Club members will take part in the planning and participation of all
committees to allow for greater social interaction. These committees
consist of marketing and recruitment, community service, fundraising,
and events. The incoming President and Executive Board shall appoint
committee chairpersons before the last meeting of the Spring Quarter.
At the time of assuming responsibility for a committee, and during the
term in office, each chairperson must meet all eligibility requirments
set forth by the university and the KHP Club Officer By-Laws.
The Marketing Chair shall be responsible for maintaining the KHP Club
website, KHP Club facebook page, and any other means of promotional and
marketing mediums. He/She shall also be charged with the responsibility
of monitoring and maintaining membership levels and generate creative
ideas to market and promote the KHP Club. He/She shall also help out in
other areas, as requested by the Board Members.
The Event Chair shall organize at least two events per quarter and will
be charged with the responsibility of hosting the Senior Luncheon at
the end of the year. He/She shall also follow all rules and guidelines
per event, as stated by ASI and the Office of Student Life and Cultural
Centers.
The Community Service Chair is responsible for organizing at least two
community service events each quarter. He/She shall also follow all
rules and guidelines per event, as stated by ASI and the Office of
Student Life and Cultural Centers.
The Fundraising Chair shall organize at least two fundraising events each quarter. He/She shall also follow all rules and guidelines per eent, as stated by ASI and the Office of Student Life and Cultural Centers.

Article X DUES
(Specify the manner through which assessments against members are authorized [vote of general membership, action of board of officers, etc.]; and the time and manner of their collection. Be careful not to include an actual dollar level which would require a charter amendment to change. Use more than one section if necessary. If membership cards are issued, use a separate section to describe the process used to issue them and the purposes of such cards.)

Ten-dollar dues per quarter or twenty-five-dollar dues per year are required by
each member to gain and retain active membership and shall be paid to
the Treasurer by the fourth meeting of each quarter.

Article XI ADVISOR

Article XI Section 1 ELIGIBILITY
The Kinesiology & Health Promotion- KHP Club shall have an advisor over 21 years of age who shall be a full-time or part-time member of the faculty, administration, or staff of the California State Polytechnic University, Pomona. Part-time staff, faculty, and administrators are permitted to advise an organization upon university approval. The advisor may not be on leave of absence at any time during his/her term of appointment. Advisors shall not be employees of auxiliary organizations.

Article XI Section 2 SELECTION AND APPOINTMENT
After an advisor has been nominated by the organization and approved by his/her Department Head, final approval and actual appointment will be made by the Director of The Office of Student Life & Cultural Centers. If the advisor is the Department Head, then the immediate supervisor would also need to approve before final appointment is made by the Director of The Office of Student Life & Cultural Centers

Article XI Section 3 DUTIES
The advisor’s responsibilities include attendance and participation in as many organizational meetings and activities as is practical, signing all forms related to the scheduling of activities and the disbursement of funds, and the other duties outlined in Office of Student Life & Cultural Center’s Advisor’s Guide. (Add separate sections for any duties unique to your organization.)

The advisor’s responsibilities include attendance and participation in as
many organizational meetings and activities as is practical, signing
all forms related to the scheduling of activities and the disbursement
of funds, and the other duties outlined in Office of Student Life &
Cultural Centers Advisor’s Guide.

Article XII AMENDMENT

Article XII Section 1 MEANS OF AMENDMENT
(State what procedures must be taken to amend these Charter provisions for your organization. Usually this requires a presentation of proposed amendments at one meeting, followed by a vote of the membership at the next meeting. Generally a higher percentage of affirmative votes is required to approve such amendments than is needed to approve most other actions.)

Section 2
All amendments to these By-Laws shall be filed with Office of Student Life & Cultural Centers, submitted with the Change of Amendment Form, indicating the date and method of adoption. Revisions shall be incorporated into a fully revised copy of the proposed By-Laws. Any amendment(s) which change(s) the purpose or intent of the
or¬ganization or substantively modify the proposed By-Laws shall be submitted within 90 days for approval by the University before taking effect
Section 3
These By-Laws shall not conflict with the By-Laws of the Associated Students, Inc., or with the policies and regulations of the California State Polytechnic University, Pomona, the Trustees of the California State University and Colleges, or the State of California. Any stipulations applying to all registered organiza¬tions made by the
university shall be considered to be immedi¬ately enforceable, whether contained in these By-Laws or not.

Article XII Section 2 APPROVAL
All amendments to these By-Laws shall be filed with Office of Student Life & Cultural Centers, submitted with the Change of Amendment Form, indicating the date and method of adoption. Revisions shall be incorporated into a fully revised copy of the proposed By-Laws. Any amendment(s) which change(s) the purpose or intent of the organization or substantively modify the proposed By-Laws shall be submitted within 90 days for approval by the University before taking effect.

Article XII Section 3 COMPLIANCE
These By-Laws shall not conflict with the By-Laws of the Associated Students, Inc., or with the policies and regulations of the California State Polytechnic University, Pomona, the Trustees of the California State University and Colleges, or the State of California. Any stipulations applying to all registered organizations made by the university shall be considered to be immediately enforceable, whether contained in these By-Laws or not.

Revised- 5/10