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Confidentiality

The confidentiality of a student’s educational records, including disciplinary records, are protected by the Family Education Right to Privacy Act (FERPA).  If a student is found in violation of the Student Conduct Code, the student will then have a disciplinary record with the University.  A disciplinary record is a confidential file that’s held in the Office of Judicial Affairs.  For most cases they are held for seven years, and they can only be accessed a few ways:

  1. A record may be accessed by an individual other than the student is if the student gives Judicial Affairs proper authorization. This authorization must be made in writing, with a verified signature of the student. Authorization can be revoked by the student at any time. The types of people who might look for permission to access a student’s disciplinary record are typically outside the University such as a friend, a family member, or a potential employer, or a graduate school.

  2. Judicial Affairs can, without the student’s permission, share information about the student’s disciplinary record with University employees who require this information to perform their job duties or have a legitimate educational reason to know this information.

  3. If Judicial Affairs receives a subpoena or a court order that demands access to astudent's disciplinary record, Judicial Affairs is obligated to comply with the request.

For more information on FERPA please visit http://www.csupomona.edu/~registrar/privacy-rights.shtml