This orientation video will introduce you to Cal Poly Pomona and the many resources we have to offer. We will also discuss payroll forms, health benefits eligibility, and campus policies.

View instructions for completing your new hire documents. You will need to complete these forms and bring them with you on your first day of employment. You cannot start work without them.

Instructions for Completing New Hire Documents

• Employment Eligibility Verification - Form I-9
• Employee Action Request (EAR)--STD. 686
• Personal Data Form (PDF)
• Self-Identification Form (PDF)
• Veteran Self-Identification Form
• Designation of Person Authorized to Receive Warrants-Form STD. 243
• Oath of Allegiance and Declaration of Permission to Work for Persons Employed by the State of California - Form STD. 689

Review the employee policies and procedures listed below and sign the Policy Acknowledgement Checklist:

• Non-Discrimination and Sexual Harassment Statement
• Systemwide Policy and Procedure for Prohibiting Discrimination, Harassment and Retaliation Against Students--Executive Order 1074
• Systemwide Policy Prohibiting Harassment and Retaliation (Executive Order 927)
• Systemwide Complaint Procedures for Discrimination, Harassment and Retaliation Complaints (See also Executive Order 928)
• Summary of the Drug-Free Policy
• California Whistleblower Hotline
• Zero Tolerance Policy on Campus Violence
• Disclosure of Social Security Information
• Policy Statement on Smoking
• Disaster Service Workers
• Presence of Asbestos in University Buildings - Annual Report
• Privacy Rights of Students' Education Records
• Appropriate Use Policy for Information Technology
• FML Notification to Employees
• CSU Use of University & Private Vehicles Guidelines

Link to Additional Campus Policy Information

View the Cal Poly Pomona Emergency Management Plan Video. This brief video outlines the basic operations of the campus emergency management plan and includes general instruction on emergency procedures such as evacuation tips. Once you have viewed the video, sign the Video Safety Acknowledgement Form.

Carefully read the Cal Poly Pomona Emergency Procedures Pamphlet (Red and white flip chart provided in your new hire packet). As you review the pamphlet, please note/write the following information, into your copy of the Emergency Procedures pamphlet, for your future reference (seek assistance from your supervisor/lead, if necessary):

• First-Aid Kit Location (Under Medical Emergencies Section)
• CPR/First Aid Contact and Alternate (Under Medical Emergencies Section)
• Fire Alarm Locations (Under Fire Safety Section)
• Location of Fire Extinguisher (Under Fire Safety Section)
• Type of Fire Extinguisher—usually “ABC” (Under Fire Safety Section)
• Names and contact information for Building Marshal and Floor Captain (Emergency Managers section on back)
• Location of the Pre-Designated Evacuation Area
  (Emergency Managers section on back)

Once complete, please keep this flip chart in an easily accessible location for your reference. Complete the Emergency Procedures Individual Employee Training Documentation Form, sign it, and return it to Environmental Health & Safety.

• Review the Cal Poly Pomona Injury & Illness Prevention Program (IIPP) document (PDF).
• Complete the Injury and Illness Prevention Program (IIPP) Web Based Training.
• Review the Mandatory Safe Work Practices Booklet with your supervisor/lead.
• Review with your supervisor/lead the potential occupational hazards for your job assignment and, in general, for your work area. Also identify the hazards of any chemicals to which you may be exposed and your right to information contained in any Material Safety Data Sheets for those chemicals, and how to understand this information.
• Complete the Individual Employee Training Documentation for Initial Training, sign it, and return it to Environmental Health & Safety.