Cal Poly Pomona


Recruitment No. 50635
Administrative Grade Level Administrative Grade Level II
Collective Bargaining Unit N/A
College/Department University Advancement
Timebase Full-time
Type of Appointment Management Personnel Plan (MPP II)
Application Materials Required University Application, Resume, Letter of Interest, References AND Current DMV Report Required
Anticipated Hiring Range Commensurate with qualifications and experience
Recruitment Closing Date Open Until Filled.


The Division of University Advancement’s primary’s purpose is to enhance the private support and knowledge of the University.  The Office of Advancement Services provides support for the development operations through prospect management, data analysis, prospect research, stewardship and donor relations, and gift processing.  Advancement Services provides the record keeping of all alumni, prospect and donor records and coordinates with I&IT to ensure all data requests for alumni, prospect and donor information are processed accurately and efficiently. 


Under the general supervision of the Associate Vice President for University Advancement (AVP), the Executive Director of Advancement Services oversees and manages the staff and programs of the department to include gift processing, prospect research and management, and donor relations/stewardship.  The incumbent meets with the director of donor relations and stewardship, coordinator of prospect research and gift processing specialist on a regular basis to track goals, priorities, work plans, status of projects, provide leadership, ensure priorities and goals are met, share knowledge and provide guidance to meet goals; and evaluates the performance of each MPP and staff annually. The incumbent serves as the point person for information systems needs for the division of University Advancement and communicates with the division of I&IT to coordinate such needs; works closely with the AVP and fund raisers to ensure all reports are managed and disseminated in a timely manner; assures database integrity and that all policies and procedures regarding data management and requests are being handled expeditiously and correctly.  The incumbent creates and enforces policies and procedures pertaining to information systems services for the division; contracts with outside vendors for applications, services, etc. which pertain to university advancement services; collaborates with the AVP and fund raisers to create reports that continuously analyze prospects, prospect pipeline, and moves management against industry standards and best practices; collaborates with senior management to create performance metrics for fund raisers; and collaborates with prospect research to enhance screening methodology to measure giving potential, providing accurate prospect assignments to fund raisers.  The incumbent collaborates and oversees the Director of Donor Relations and Stewardship to ensure a successful and comprehensive donor relation and stewardship system; provides project based reporting to senior management; serves as a senior member of the division of University Advancement; works as a team member to envision, develop and implement the divisional strategic plan; and performs other duties as assigned.


Bachelor’s degree from and accredited university AND five (5) years of progressively responsible experience in university advancement management specific to data analysis skills, prospect management or research, donor relations and stewardship, and advancement services.  The candidate must have the ability to act independently and provide strategic direction; strong management skills, problem solving skills, data analysis skills and decision making skills; ability to manage resources and work to assure deadlines are met; ability to handle various special projects on an ongoing basis while addressing daily needs for operation; and effective interpersonal and communication skills to motivate and inspire staff, and others to achieve their maximum potential.


Master’s degree and experience in database conversion is desirable.


The position is open until filled.  Early response is encouraged. All candidates must submit a 1) completed formal application, 2) resume, 3) letter of interest which includes a narrative detailing how the candidate satisfies the position description, and 4) the names, titles, addresses, and telephone numbers of three references who can provide current assessments of the candidate’s qualifications for the position.

Finalists for this position may be required to submit to and successfully pass a LiveScan criminal records check prior to being hired.


Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.


Cal Poly Pomona hires only individuals lawfully authorized to work in the United States.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at:


The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


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