Contents
Cal Poly Pomona

ADMINISTRATIVE SUPPORT COORDINATOR


Recruitment No. 50607
Classification Title Administrative Support Coordinator I
Collective Bargaining Unit CSUEU/Bargaining Unit 7
College/Department

Chemical & Materials Engineering

Timebase Full-time
Type of Appointment Temporary for 1 year
Application Materials Required University Application, Resume and Cover Letter required
Classification Salary Range $2,808 - $4,212
Anticipated Hiring Range $2,808 - $3,276
Recruitment Closing Date 7/29/13

THE DEPARTMENT 

The mission of the College of Engineering is to educate engineers and technologist to meet increasingly complex technical and socioeconomic challenges. The College of Engineering provides study opportunities to more than 5,000 undergraduate and graduate students in seven engineering departments, offering eleven programs leading to Bachelor of Science degrees.

DUTIES AND RESPONSIBILITIES 

The Administrative Support Coordinator will coordinate the daily operations of the office of Chemical and Material Engineering (CME) department and is the first point of contact for students visiting the Department Office; respond accurately and efficiently to numerous personal mail, e-mail and telephone inquiries in a timely manner; handle a variety of mail and other correspondence and multiple calendars; input the CME class schedule into the on-line system; high level organizational and planning skills are required for smooth and efficient operation of the office; works closely with the department chair and relevant faculty in the above manners. The incumbent will receive and forward a variety of student documents necessary for their academic progress including academic petitions, change of major requests, enrollment in the minor, requests to drop or withdraw and similar documents submitted by students; provides knowledgeable information to students regarding procedures for undergraduate degree programs and upcoming graduate and degree programs. The incumbent will act as a liaison with campus administrators, faculty, and staff on issues related to the CME Department Office; coordinate activities with various organizations, departments, and offices on campus; interacts with faculty, staff and students; represents the department in an informed and professional manner. The incumbent provides administrative support and coordination for department functions and events such as new student orientation and advising, student club activities, Industry Action Counsel, Project Symposium and Commencement; creates materials for review by the department Chair; independently handles many logistic and administrative details for these various events.

QUALIFICATIONS

High School diploma or its equivalent AND four years of progressively responsible experience in general office clerical or secretarial work or the equivalent.  The candidate must have thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages.  Must have the ability to independently handle multiple work unit priorities and projects; ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures.  Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.  Ability to draft and compose correspondence and standard reports and the ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature.    

Finalists for this position may be required to submit to and successfully pass a background check prior to being hired.

PREFERRED QUALIFICATIONS

Additional courses beyond high school; specialized training in areas of organization and time management.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.

ADDITIONAL INFORMATION

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.csupomona.edu/police/securityreport.asp

CONDITION OF EMPLOYMENT

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.  http://www.calstate.edu/eo/EO-1083.html


 

Achieving Excellence as a Learning-Centered University