Cal Poly Pomona


Recruitment No. 50596
Administrative Grade Level Administrative Grade Level II
Collective Bargaining Unit N/A
College/Department Student Support and Equity Programs
Timebase Full-time
Type of Appointment Management Personnel Plan (MPP II)
Application Materials Required University Application, Resume, Letter of Interest, References and DMV Report Required
Anticipated Hiring Range Commensurate with qualifications and experience
Recruitment Closing Date Open Until Filled. First consideration will be given to complete application packages received no later than July 1, 2013.


Student Support and Equity Programs (SSEP) is an organizational unit of the Division of Student Affairs that strives for excellence through a student-centered philosophy.  SSEP aims to make a positive difference in the lives of students through high quality programs and services that promote educational opportunity and support student learning and success.  Major programs and service areas include the Educational Opportunity Program (EOP), Summer Bridge, Undeclared Student Program, and Renaissance Scholars.  In performing the duties assigned to this position, the Associate Director is expected to demonstrate the attitudes and behaviors that are in keeping with the mission of SSEP and with the Division’s themes and values.  The themes and values include Student-Centered Philosophy, Integrity, Interconnectedness, Passion, Quality and Richness of Diversity.


The Associate Director, SSEP provides advice and assistance to the Executive Director in such areas as strategic planning, budgeting, policy formulation and analysis, grant writing, employee relations, and organizational development.  The incumbent seeks out and secures external funding to support new initiatives and existing programs and services; prepares ad hoc and annual reports, handles special projects and serves as administrator-in-charge in the Executive Director’s absence; and collaborates with (SAITS) to secure and access various reports related to enrollment, retention, academic performance, and graduation of students within the programs.  The incumbent supervises lead staff and the work of the Admission and Outreach team; collaborates with the staff to collect and manage data, student records, and use new technologies; serves as a consultant to the broader campus community on issues related to educational equity, diversity, and student retention and success; and meets regularly with direct reports to assess their progress.  The incumbent provides training and professional development opportunities to promote collegiality, teamwork, and skilled and ethical performance; empowers staff to make independent decisions at appropriate operational levels; completes performance evaluations in a timely manner and recommends appropriate personnel action; and collaborates with the Coordinator, Admission and Outreach regarding admissions, financial aid, and enrollment services.  The incumbent supervises staff and the work of EOP Tutorial Services; makes recommendations to the Executive Director regarding enhancement and development of tutorial services; serves as a consultant to the broader campus community; assists staff in formulating individual performance goals and/or work plans; provides training and professional development opportunities; and collaborates with the Tutorial Services Specialist regarding tutorial services.  The incumbent works with the staff in the Office of Financial Aid to ensure the appropriate allocation of funds to eligible students; monitors grant allocation reports; serves as department’s liaison to Financial Aid and works closely with the Associate Director of Financial Aid to enhance the fine tune grant distribution process.  The incumbent supports the department’s outreach and student recruitment efforts; participates in professional organizations and conferences, keeps abreast of the growing body of literature on the student development and retention theory, research, and practice and performs other duties as assigned.


Bachelor’s degree in higher education administration, student personnel, counseling, psychology or a related field AND a minimum of five (5) years of experience and demonstrated effectiveness in overseeing academic support and retention services for low-income, ethnic-minority, and/or first generation college students.  Proven managerial and supervisory skills, strong conceptual and analytical skills, and excellent interpersonal and communication skills are required.  Computer literacy in Windows and MS Office; knowledge of critical issues impacting higher education, deep commitment to educational equity and student success, and skills working with multiple and diverse constituencies to create and sustain positive learning experiences for students.  The ability to move frequently from place to place on campus and travel locally, regionally, and nationally to advance the work of the university is required.
The person ;holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.  http://www.calstate.ed/eo/EO-1083.html


Demonstrated ability to work collaboratively with experienced staff and unite them around common goals; personal qualities of integrity, flexibility, compassion, and an enduring sense of humor and experience in at least two of the following areas; admissions and outreach, enrollment management, academic advising, teaching, assessment, counseling, and co-curricular activities is desirable.


The position is open until filled.  First consideration will be given to complete application packages received no later than July 1, 2013.  Early response is encouraged. All candidates must submit a 1) completed formal application, 2) resume, 3) letter of interest which includes a narrative detailing how the candidate satisfies the position description, 4) the names, titles, addresses, and telephone numbers of three references who can provide current assessments of the candidate’s qualifications for the position AND a copy of your current DMV Report.

Finalists for this position may be required to submit to and successfully pass a LiveScan criminal records check prior to being hired.


Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.


Cal Poly Pomona hires only individuals lawfully authorized to work in the United States.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at:



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