Contents
Cal Poly Pomona

OFFICE COORDINATOR


Recruitment No. 50569
Classification Title Administrative Support Coordinator I
Collective Bargaining Unit CSUEU-Bargaining Unit 7
College/Department Center for Community Engagement
Timebase Full-time
Type of Appointment Probationary
Application Materials Required University Application and Resume Required
Classification Salary Range $2,808 - $4,212
Anticipated Hiring Range $2,808 - $3,276
Recruitment Closing Date

March 11, 2013

THE DEPARTMENT 

The Center for Community Engagement (CCE) at Cal Poly Pomona is the primary unit for encouraging, supporting, and celebrating service-learning, volunteering and cooperative education on campus. 

DUTIES AND RESPONSIBILITIES 

The Office Coordinator maintains the Director’s calendar, schedules meetings, appointments, conferences, travels, etc.; assists with the management of confidential matters pertaining to the Director, and handles issues in a confidential manner.  The incumbent serves as a liaison between the Director, faculty, community partners, as well as University administration, and the public; provides information on (CCE) programs and resources; assists with general correspondence and routing documents on behalf of the director; assists in retrieving and tracking data and documents for various reports and requests; and coordinates staff recruitments.  The incumbent oversees and tracks multiple financial accounts from state, federal, foundation, and the Chancellor’s Office; establishes and maintains accounting and reporting procedures; facilitates transferring of mini grant funds for faculty to their respective colleges and departments; and serves as fiscal representative for all internal and external grants acquired by the center.  The incumbent assists in the marketing and promotion of the CCE; maintains CCE website; assists in the production of the quarterly CCE Newsletter; coordinates meetings for the Director, the Service Learning Coordinator, Volunteer Coordinator and the Cooperative Education Coordinator; participates in interviews and selection process of student assistants; and leads and trains student assistants.  The incumbent assists with event planning and coordination of the Center’s Open House, annual luncheon, annual volunteer fair and quarterly workshops; assists CCE staff with travel forms; picks up monthly payroll checks for CCE staff; and performs other duties as assigned.

QUALIFICATIONS

High School diploma or its equivalent AND four years of progressively responsible experience in general office clerical or secretarial work or the equivalent.  Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use broader range of technology, systems, and software packages; ability to independently handle multiple work unit priorities and projects.  Ability to apply a variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; ability to draft and compose correspondence and standard reports; ability to handle effectively a broader range of interpersonal contacts including those at a higher level and those sensitive in nature.

Finalists for this position may be required to submit to and successfully pass a Live Scan criminal records check prior to being hired.

PREFERRED QUALIFICATIONS

Working knowledge of budget related tasks and responsibilities; experience interacting with a diverse population; skillful in performing general accounting and business math; familiar with software skills in creating newsletters, flyers, posters and postcards; and proficient in Micro Soft Office XP and Excel and preferred.   

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.

ADDITIONAL INFORMATION

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.csupomona.edu/police/securityreport.asp

CONDITION OF EMPLOYMENT

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.  http://www.calstate.edu/eo/EO-1083.html


 

Achieving Excellence as a Learning-Centered University