Cal Poly Pomona


Recruitment No. N/A
Administrative Grade Level Administrative Grade Level III
Collective Bargaining Unit N/A
College/Department Dean's Office, College of Science
Timebase Full-time
Type of Appointment Management Personnel Plan (MPP III)
Application Materials Required Letter of Interest and Qualifications, Current Vitae or Resume, and References Required
Anticipated Hiring Range Commensurate with qualifications and experience
Recruitment Closing Date Open Until Filled. Review of applications will begin on February 1, 2013 and will continue until the position is filled.


The College of Science at Cal Poly Pomona invites applications for the position of Associate Dean for Operations and Budget (Management Personnel Plan Administrator III). The Associate Dean for Operations and Budget in the College of Science reports to the Dean and is responsible for operational aspects of college administration and for staff and student-related matters.  Operational aspects include infrastructure support, budget, staff management, student recruitment, advising, enrollment planning, scheduling, and space allocation.  If the Dean were absent from campus for an extended period, the position would report to the Provost and Vice President for Academic Affairs.

California State Polytechnic University, Pomona (Cal Poly Pomona), is one of two polytechnic universities in the 23-campus California State University system, and one of only seven such institutions nationally. It is a Hispanic Serving Institution, and meets the needs of a culturally diverse community 30 miles east of Los Angeles in one of the most dynamic economic and cultural regions of the country. The University is noted for its scenic and historic 1,400-acre campus, once the winter ranch of cereal magnate W.K. Kellogg, located within an hour's drive of beaches, mountains, and desert. The University’s 21,000 ethnically diverse students are enrolled in 60 baccalaureate and 26 master's degree programs with approximately 1,000. The University is committed to diversifying its faculty and staff and holds educational equity as one of its highest priorities. The mission of the University is to advance learning and knowledge by linking theory and practice in all disciplines, and to prepare students for lifelong learning, leadership, and careers in a changing, multicultural world. For additional information about the University, please visit our website at

The College of Science consists of seven academic departments and several auxiliary units that educate students at both the undergraduate and graduate levels in the natural and computational sciences.  It has approximately 2,800 undergraduate majors in nineteen degree programs offered by seven academic departments: Biological Sciences, Chemistry, Computer Science, Geological Sciences, Kinesiology & Health Promotion, Mathematics and Statistics, and Physics and Astronomy. Master's degree programs enrolling approximately 230 students are offered in Biological Sciences, Chemistry, Computer Science, Geology, Kinesiology, and Mathematics.  The College includes the Center for Excellence in Mathematics and Science Teaching (CEMaST) and the Science Educational Enhancement Services (SEES). There are approximately 140 tenure-track faculty and 110 lecturers with 24 technical and 22 administrative support staff.  The College of Science is committed to excellence in teaching and scholarship and is the largest single recipient of extramural funding on campus. The College maintains active collaborations with industry through its co-operative education student internship programs and joint research projects.


Operations and Infrastructure: The Associate Dean oversees day-to-day college operations; coordinates office workflow; coordinates infrastructure and technology support, including the card swipe security system, web and IT support; manages space allocation; oversees infrastructure maintenance and remodeling; manages code compliance and emergency planning; and coordinates business continuity planning.

Budget: The Associate Dean works with the dean to develop and manage the State-side budget allocation model; monitors expenses, allocations, and part time instructional employee hiring; and works with departments to make adjustments as necessary.

Staff Management: The Associate Dean develops and maintains staff position descriptions, hires staff, conducts annual evaluations and manages staff development; allocates work and supervises office staff on a day-to-day basis and liaises with HR on staff issues. In addition, the Associate Dean manages payroll and oversees time and attendance reporting; manages faculty activities reporting; oversees lecturer hiring; and allocation of assigned time.

Student-related: The Associate Dean develops and manages college orientation, advising and career counseling activities; evaluates student petitions and appeals; works with chairs to address student grievances, issues and problems; and plans and coordinates the College Commencement event.

Enrollment: The Associate Dean works with Admissions and Academic Programs to plan college enrollment based on strategic priorities and monitors progress toward enrollment targets, making scheduling adjustments as needed.

Scheduling: The Associate Dean manages department scheduling and room assignments and works with college schedulers to obtain rooms as needed.



    • An earned doctorate from an accredited institution in a field appropriate to one of the departments in the College of Science.
    • Tenure or a record to support tenure, based on effective teaching, scholarship and service that merits appointment at the full professor level in the College.
    • Three or more years of successful administrative experience (defined broadly to include experience gained as a department chair, program director, or experience managing budgets and personnel) related to the duties and responsibilities of this position. 
    • Demonstrated experience in and/or commitment to supporting a diverse, multicultural community.
    • Ability to foster an environment supportive of Cal Poly Pomona's multicultural student body.


    Academic Department Chair (or equivalent) experience in a four-year college or university, preferably within the CSU.


    APPOINTMENT DATE/SALARY: The University seeks to fill this position by the end of March 2013. Salary will be commensurate with qualifications and experience. The position includes a very attractive benefits package.

    NOMINATIONS AND APPLICATIONS: Review of applications will begin on February 1, 2013 and will continue until the position is filled. All applications must include (1) a letter of interest which explains in detail the candidate’s experience and administrative philosophy; (2) a curriculum vitae; and (3) the names, titles, addresses, telephone numbers, and e-mail addresses of five individuals who can provide current assessments of the candidate’s professional qualifications for the position (please include a brief note describing the relationship of the references to the applicant). Finalists for the position should be prepared to provide three letters of reference upon request. Additional information may be requested.

    Electronic submission of application materials is requested. The position is open until filled. Please address all application materials, nominations, and inquiries to:
    Search Committee, Associate Dean for Operations and Budget
    c/o Laura McDonald
    Dean’s Office
    College of Science
    California State Polytechnic University, Pomona
    3801 West Temple Avenue
    Pomona, California 91768


    Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.


    Cal Poly Pomona hires only individuals lawfully authorized to work in the United States.

    In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at:


    The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.



    Achieving Excellence as a Learning-Centered University