Cal Poly Pomona


Recruitment No. 50543
Classification Title Administrative Analyst/Specialist-EI
Collective Bargaining Unit CSUEU/Bargaining Unit 9
College/Department College of Education and Integrative Studiesm (CEIS), Dean’s Office
Timebase Full-time
Type of Appointment Probationary  
Application Materials Required University Application, and resume required
Classification Salary Range $3,845 - $5,770
Anticipated Hiring Range $3,845- $4,487
Recruitment Closing Date This position is subject to close at anytime


The Dean’s Office in the College of Education and Integrative Studies (CEIS) serves as the administrative hub for all CEIS academic and support programs including the Office of Student Services, multiple computer labs, and significant funded grant projects.


The Budget Analyst serves as the lead contact person for all CEIS administrative support staff and is primarily responsible for fiscal and budgetary management, personnel administration, attendance and payroll, and policies and procedures compliance.  Fiscal responsibilities include projecting income and expenditures, providing budget analysis, recommending and implementing adjustments to budget allocations, providing advice on the availability of funds, providing budget-related assistance and guidance to others, and preparing various reports.  The incumbent manages all State, Foundation-based College and iPoly funds, and College of the Extended University accounts assigned to CEIS; oversees staff in the posting of income and expenses to individual accounts, reconciles and monitors balances, and bills Foundation research grants for faculty release time.  The Budget Analyst assumes lead responsibility for monitoring department, State, and Foundation budgets; researches, develops, and prepares necessary budget analyses and documentation for quarterly meetings; briefs the Dean on emerging budget-related issues, and notifies the Dean and Associate Dean of budget issues requiring immediate, as well as long term, resolution; forecasts budget expenditures with the goal of keeping CEIS solvent, and facilitates the awarding, notification, and disbursement of internal awards for travel, research, creative activity, and other designated fund categories.  Personnel responsibilities include developing and monitoring a summary of projected temporary faculty hires, including salary projection, analyzing and providing updates throughout the year, and providing guidance to the Dean.  The Budget Analyst prepares appointment forms and approval reports, processes appointment revisions and cancellations, and assumes lead responsibility for the maintenance of Faculty Personnel Action Files and budgeting for tenure track faculty searches and subsequent hires.  The incumbent supports Dean’s Office initiatives, assists with projects, and provides direction into the operations of the Dean’s Office, recommending and implementing changes as necessary; provides direction to faculty and staff on required procedures for reporting absence balances, tracks and documents absences reported in PeopleSoft, works directly with Payroll Services to ensure accurate reporting, posts overtime, hourly intermittent, payroll docks, and both special and monthly certifications; documents and tracks 12-month employee accrual and balances with Payroll reports.  The Budget Analyst provides training to department administrative support personnel on a variety of topics including, changes in Union agreements, travel reimbursements, tracking entitlements, etc.; serves as a resource on matters related to CEIS budget and personnel issues, participates on various committees and teams, and performs other duties as assigned.


Bachelor’s degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two years of related experience.  Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.  Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction.

Finalists for this position may be required to submit to and successfully pass a Live Scan criminal records check prior to being hired.


Bachelor’s Degree in Business Management; experience with budget administration, fund management, including planning and analysis, PeopleSoft, and Bronco Direct; experience with personnel issues and transactions; extensive knowledge of the University and its practices;  knowledge of CEIS’ academic and credentialing programs and ability to work independently and offer creative solutions to administrative infrastructure affecting budgetary and personnel practices is preferred.



Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.


Cal Poly Pomona hires only individuals lawfully authorized to work in the United States.

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