Cal Poly Pomona


Recruitment No. 50542
Classification Title Confidential Administrative Support III
Collective Bargaining Unit Confidential Classses (C-99)
College/Department Office of Academic Planning, Policy and Faculty Affairs
Timebase Full-time
Type of Appointment Probationary
Application Materials Required University Application, Resume and Cover Letter Required
Classification Salary Range $4,978 - $10,011
Anticipated Hiring Range $4,978 - $6,656
Recruitment Closing Date November 19, 2012


The Office of the Associate Vice President, Academic Planning, Policy and Faculty Affairs (AVPAPPFA) provides leadership to the university in the administration of strategic planning, , policy development, and faculty personnel procedures and implementation.  Academic Planning includes co-chairing the academic affairs planning and evaluation committee, assisting in drafting academic affairs strategic plans and providing input on resource allocation to the Provost.  In the area of Policy this includes acting as a liaison between Academic Affairs and various senate committees and the senate leadership.  With regard to Faculty Affairs responsibilities include appointment, reappointment, tenure and promotion, leaves, evaluation, professional development, compensation, retirement and grievances.  In addition, this office is designed to handle all contract matters related to Unit 3 (faculty, including full-time instructional faculty, lecturers, librarians, coaches academic related counselors) and Unit 11 (Academic Support Employees).


Reporting to the AVPAPPFA, the Faculty Affairs Specialist provides leadership and coordination of human resources for academic personnel; provides research, analysis, and advises the AVPAPPFA regarding academic personnel policies, processes, and procedures; participates in the strategic planning for Faculty Affairs; proposes new procedures, plans for and implements programs to improve the effectiveness and efficiency of the office and coordination of functions; and is independently responsible for the personnel processes of academic appointees in the colleges, library, Counseling and Psychological Services, Disability Resource Center, and Intercollegiate Athletics.  The incumbent provides sound, reasoned judgment and exercises prudent use of authority in formulating procedures and implementing innovative solutions to problems; demonstrates strength in effectively performing responsibilities with tact, sensitivity, diplomacy, confidentiality, flexibility, and discretion; researches and analyzes highly complex, sensitive, and multi-faceted problems and issues; serves as primary resource person for Faculty Affairs and the AVP for the implementation of academic personnel policies and procedures; and provides oversight responsibility for all personnel processes related to academic employees.  The incumbent oversees the implementation of policies and procedures for evaluation of faculty employees; oversees the implementation of policies and procedures for faculty searches; overseas and ensures compliance with the collective bargaining agreement and distribution of procedures for faculty unit employees, coordinates implementation of Unit 11 contract agreement; meets regularly with College Academic Staff group to communicate policies and procedures and other academic related information; and serves as a resource to the campus community.  The incumbent serves as chief analyst on campus for faculty visa/immigration issues; assists academic support staff in colleges in understanding and applying immigration rules in faculty recruitment and hiring process; regularly involved with grievance process by accepting grievances via mail or personal delivery, sending/receiving grievance correspondence by fax or mail from the Chancellor’s Office General Counsel, faculty members, or their legal representatives; and regularly involved in communications that affect collective bargaining conditions, negotiations, and grievances through system wide AVP meeting and as a member of the email listserv administered by the Chancellor’s Office bargaining representatives.  The incumbent maintains files on negotiation topics; works with the AVP to develop procedures for implementing new elements of the Unit 3 collective bargaining agreement; assists AVP for Academic Planning, Policy and Faculty Affairs and Director for Academic Personnel with implementation of SB1212 policies and procedures; and performs other duties as assigned. 


Bachelor’s degree or equivalent from an accredited university in labor relations, human resources management, public administration, business administration, organizational planning/policy, law or a related field AND five (5) years experience at an academic institution, familiarity with the collective bargaining agreement, and experience in the area of academic personnel; experience with PeopleSoft Human Resources module; and excellent judgment and exceptional communication skills is required.  The candidate must have strong time management and organizational skills; and excellent interpersonal skills and the ability to interact effectively with all levels and groups in an academic environment; must have the ability to work independently and deal effectively and confidentially with sensitive issues; and the ability to lead, train, and evaluate staff members. 

Finalists for this position may be required to submit to and successfully pass a Live Scan criminal records check prior to being hired.


Excellent communication and interpersonal skill; detail and customer oriented.  Masters degree in labor relations, human resources management, public administration, business administration, organizational planning/policy, law or a related field is desirable.


Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.


Cal Poly Pomona hires only individuals lawfully authorized to work in the United States.

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