Cal Poly Pomona


Recruitment No. 50539
Administrative Grade Level Administrative Grade Level II
Collective Bargaining Unit N/A
College/Department Admissions and Outreach
Timebase Full-time
Type of Appointment Management Personnel Plan (MPP)
Application Materials Required University Application, Letter of Interest and Qualifications, Current Vitae or Resume, and References and Current DMV Report Required
Anticipated Hiring Range Commensurate with qualifications and experience
Recruitment Closing Date Open Until Filled. First consideration will be given to completed applications received by September 2, 2014


California State Polytechnic University, Pomona (Cal Poly Pomona) is a comprehensive public university that is widely recognized for its polytechnic mission and experiential education philosophy. Cal Poly Pomona enrolls approximately 20,000 diverse students engaged in undergraduate and graduate programs, and the University is consistently ranked as one of the best public universities in the West. Located 30 miles east of metro Los Angeles, Cal Poly Pomona is noted for its beautiful and historic 1,400 acre campus. The Pacific Ocean can be reached in half an hour, and mountain and desert recreation areas are an hour’s drive from campus.


The Office of Admissions and Outreach is responsible for all outreach, recruitment and admission functions and services for prospective undergraduate and graduate students and plays a key role in enrollment planning and reporting. The department is charged with meeting the enrollment goals of the University through collaboration with other key campus constituents in the development of enrollment targets and strategies; promoting the image of the University, its programs and uniqueness; attracting and recruiting students with the potential for academic success; developing relationships and collaboration with campus and external constituents; providing timely, accurate and comprehensive services to students and campus throughout the outreach, recruitment and admission processes. 


Reporting to the Executive Director of Admissions and Outreach, the Director of Admissions provides strategic direction, management and oversight for the day-to-day operation of admissions functions, policies, and procedures in support of the university’s enrollment goals. The Director develops systems and services to ensure transparent and fair standards to evaluate students for admission, to communicate university enrollment opportunities, and to position Cal Poly Pomona as a top-choice institution for college enrollment. The office reviews transcripts and other academic documents for authenticity and adherence to regulations, and emphasizes the efficient use of technology to streamline admissions processes. The Director utilizes sound judgment to interpret and implement federal, state, California State University, university policies, and the position sets controls for data integrity, accurate and comprehensive internal and system-wide statistical reporting, audits, and qualitative analysis. The incumbent is a key participant in the development, implementation and evaluation of a research-based University enrollment plan. The Director establishes an annual work plan with measurable outcomes and assessment methods and reports statistical and qualitative information/analysis. The incumbent develops and administers an operating budget and provides for fiscal accountability and effective funds management to ensure effective utilization of funds for priority operations. The incumbent prepares and presents operating and summary reports including assessments and audit reports for the Chancellor’s Office. The Director hires, trains, supervises, motivates, evaluates and develops staff by providing robust staff management and defining the duties and responsibilities of staff, assessing performance and providing feedback, designing training and staff development, and ensures compliance with university policies and applicable union contracts. The Director assists the Enrollment Services management team with long and short-range planning and goal setting, contributes to division-wide initiatives, and instills a culture of continuous improvement within the Admissions Office. The position oversees a staff of 16 professional and union employees, and manages an annual operating budget of approximately $500,000; and performs other duties as assigned.


A Master’s degree and two years of progressive responsibilities in admissions or a related field, including staff supervision, is required. Successful candidates will also demonstrate a strong record of administration including assessment, strategic planning, and the ability to manage systemic change; an executive management style and the ability to think in a progressive and collaborative manner; experience in admissions planning and the administration of admissions operational processes; the ability to utilize technology to manage queries and analyze data from an integrated student database, and the capacity to develop reports to support the institution’s strategic enrollment management goals; expertise in staff management, supervision, training, and professional development; a strong service orientation in working with students, parents, academic deans, and a broad array of university stakeholder groups; the ability to sustain and expand a campus community that values and promotes diversity, with a demonstrated commitment to access and equity; excellent written and oral communication skills and outstanding interpersonal skills; the capacity to effectively present and articulate complex requirements and policies concerning admissions; the ability to be resourceful, take initiative, work independently, and use good judgment in planning, budgeting, and implementing work strategies and programs; and knowledge of enrollment management/admissions issues, policies, trends, and best practices.

Finalists for this position may be required to submit to and successfully pass a background check prior to being hired.


COMPENSATION: This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental and vision insurance, long term disability coverage, life insurance and retirement benefits.

TO APPLY:   Review of complete applications will begin September 2, 2014 and will continue until the position is filled.  For application information and materials, visit our website at and refer to Job #50539.  All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant’s professional experience, accomplishments and prospect for success in this position; and (5) a current DMV Printout.

These documents must be mailed to the following address:
Cal Poly Pomona
Human Resource Services
Classroom/Laboratory/Administration (CLA) Building 98
Room B1-20 (Ground Floor)
3801 W. Temple Avenue
Pomona, CA 91768

Visit the Cal Poly Pomona website at


Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.


Cal Poly Pomona hires only individuals lawfully authorized to work in the United States.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at:


The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Achieving Excellence as a Learning-Centered University