Cal Poly Pomona


Recruitment No. 50517
Administrative Grade Level MPP II/AGL II
Collective Bargaining Unit N/A
College/Department Facilities Planning & Management
Timebase Full-time
Type of Appointment Management Personnel Plan (MPP)
Application Materials Required University Application, current Resume, Letter of Interest, current DMV Report and References required
Anticipated Hiring Range Commensurate with qualifications and experience
Recruitment Closing Date Open Until Filled. First consideration will be given to completed applications received by September 17, 2012.


The Division of Facilities Planning & Management (FP&M) consists of approximately 175 FTE and is responsible for the development and protection of the University’s assets and facilities. It serves as the capital program of approximately $300 million in planning and construction and supports the campus’ natural and built environment with more than 200 buildings on more than 1,400 acres and is also responsible for the coordinated planning, development and usage on the University’s land and facilities including land master planning, project planning, building design and construction, building occupancy and infrastructure (roads, transportation systems, telecommunications, sewer, gas, water, and electric.)


The Director of Facilities Planning, Design & Constructions works under the guidance of the Associate Vice President, Facilities Planning & Management (FP&M) and is responsible for but not necessarily limited to the following: The incumbent is responsible for the development and maintenance of the Campus Physical Master Plan, the incumbent directs and coordinates the physical master planning process with various consultants and making sure that these projects comply with campus and California State University (CSU) requirements. The incumbent will serve as the campus liaison to the Office of the Chancellor, state and local entities, the community, educating the campus of the CSU Capital Improvement Program. The incumbent will be responsible for the preparing and submitting the annual five-year state and non-state Capital Outlay Improvement Program. This includes campus outlay projects, programming new facilities for space entitlements, minor capital outlay proposals, and other projects. The incumbent will translate the University’s academic requirements into a coordinated and comprehensive facilities program, prepare final project submissions, and communicate directly with the Chancellor’s Office to ensure appropriate funding.
The incumbent is responsible for the Document Resource Center (DRC) and system-wide reports and studies related to long-range facilities programming. Directs required consultant studies and manages the Campus Planning Committees, The incumbent will prepare reports including responsibility for the submission and maintenance of the Space and Facilities Data Base (SFDB) and presentations with the Board of Trustees and Chancellor’s Office. Administers and interprets design and construction policies, procedures and guidelines for all campus projects to ensure compliance with approved project program, budget and scheduling goals. Responsible for the quality and cost control of projects. Oversees all project development milestone activities to ensure that: adequate plan and constructability reviews are preformed, required agency plan checks for code compliance, and appropriate peer reviews are conducted for all public works or capital improvement projects, including selection, contract preparation, hiring and contract administration, payment, and evaluation of retained professional consultants. Chairs monthly construction impact meetings during the construction period to facilitate communication of construction progress and impacts affecting the campus community and serves as the campus building official. The incumbent will direct roles and responsibilities through oversight and coordination of the Planners, Project Managers, the Construction Manager, and the Inspector of Record, as required for each public corks or capital improvement project. Coordinates bid package reviews including constructability and/or value engineering reviews, preparation of bid documents, advertising, award of construction contracts, and issuance of the Notice to Proceed. Arranges onsite inspection approval of contractor payments analyzes and negotiates change orders, filing of “Notice of Completing”, dispute resolution, etc. Reviews and approves constructing contract change orders and progress payment requests, documents the progress of the construction work. Conducts claims management and final project close out. Coordinates all project related “contractual” issues with the Chancellor’s Office of General Counsel as required resolution. The incumbent will be responsible for establishing and managing the department’s budget, staffing, standards, and priorities. The incumbent will also be responsible for the recruitment and selection of staff, supervising, and evaluating employee’s performance.


Graduation from an accredit four-year college/university with an undergraduate degree in Engineering, Architecture Planning, Construction Management, or a closely related field, OR any combination of education and experience that totals at least ten (10) years. Seven (7) years of progressively responsible professional and administrative experience involving facilities planning and engineering, thorough knowledge of the methods, practice and procedures of facilities planning, central office perspective administrative policies, capital outlay and funding policies and practice as related educational or public institutions; a Valid California Drivers License and insurance. The individual should demonstrate the ability to act independently, show discernment, use judiciousness in all matters, provide management with clear feedback, and make independent decisions as appropriate. The successful candidate should have superior verbal and written communication, interpersonal, and customer service skills.

The final candidate for this position may be required to submit to and successfully pass a LiveScan criminal records check prior to being hired.

 This position is currently on the List of Conflict of Interest Designated Positions for Cal Poly Pomona. This requires the filing of a statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every two years thereafter. Visit the Conflict of Interest webpage for additional information:


Possession of an architectural or engineering license for the State of California; an advanced degree in related field.


Review of complete applications will begin September 17 , 2012 and will continue until the position is filled.  For application information and materials, visit our website at and refer to Job #50517  All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant’s professional experience, accomplishments and prospect for success in this position and (5) a copy of your current DMV report showing your most recent driving history.


Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.


Cal Poly Pomona hires only individuals lawfully authorized to work in the United States.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at:

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