RICS ~ Public Website Management


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Public Website Management [very much a draft; first round changes are in olive; second round changes in red or blue]

Website or Page	Who to contact for changes or corrections:
Library Home Page and most subsidiary pages	Library web team*
Ask a Librarian ~library/reference/ask_a_librarian.html	Julie Shen
Ask Now (link)	Julie Shen
Blackboard (~library/blackboard) If you (the subject librarian) have changes to a discipline page (see bottom of ~library/blackboard/ResearchPortal.html for listing) or a course page (see ~library/blackboard/disciplines/)	Christy Stevens
Blackboard (~library/blackboard) Problem with content of individual page	Page Author (subject librarian)
Departments and Staff (~library/about/departments_and_staff.html )	Kim Allen
Databases Pages (~library/databases/) Inclusion and subject grouping of databases; problem with text of description of databases	Subject Librarian; Morgan when in doubt; Subject Librarian or Morgan will transmit changes to Cecilia.
Databases Pages (~library/databases/) Addition of New product	Subject Librarian will discuss with Reference the addition of a new product. Subject Librarian will notify Sherry Daniel for site licensing and registration. Once the license is cleared, Subject Librarian will write up short description, and request that Cecilia add the product to the Databases Pages. Cecilia will then notify Gina to add the product in ERM. (see note below)
Databases Pages (~library/databases/) Mechanical or Authentication Problem	Send Service Request; inform Subject Librarian
Circulation pages ~library/circulation/	Paul Hottinger
E Journal Search http://sfx.calstate.edu:9003/pomona/az	Yvonne Zhang / Wendy Vermeer
FaceBook http://www.facebook.com/pages/Pomona-CA/Cal-Poly-Pomona-University-Library/13632547215	Julie Shen
Faculty Guide (~library/facultyguide/)	Christy Stevens
Encore ( http://encore.library.csupomona.edu/iii/encore/app )	Cecilia Huang
Find It! (SFX) : Appearance and Placement and text or links	Cecilia Huang
Find It! (SFX) : Adding Find It! to a particular product	Cecilia Huang
Find It! (SFX) : Mechanical Problems with individual titles	Inform Subject Librarian (who will send it to Wendy Vermeer)
Help (~library/help/)	James Koga
Information Literacy Pages ~library/InfoLit/	Christy Stevens
Library Catalog (http://opac.library.csupomona.edu/) Appearance and inclusion of text or links on catalog home page, catalog help pages, search pages	Cecilia Huang & Web Team
Library Catalog (http://opac.library.csupomona.edu/) Search features: types of searches, fields searched, etc.	Cecelia Huang
Library Catalog (http://opac.library.csupomona.edu/) Incorrect or omitted links to electronic resources	Sherry Daniel**
Library Catalog (http://opac.library.csupomona.edu/) Contents of bibliographic records	Yvonne Zhang
New Users Guide (~library/about/newusers.html )	James Koga
Request Forms ( ~library/about/requestforms.html )	Cecilia Huang
Spotlight (news item on Home Page)	Cecilia Huang
Subject Librarians: Intro: ~library/about/subjectspecialists.html by subject: ~library/about/specialistsbysubject.html by department: ~library/about/specialistsbydepartment.html by name: ~library/about/specialistsbyname.html	James Koga
individual librarian pages of the Subject Librarian pages: (example) ~library/about/morgan.html	If you have write access to the server, update your own page yourself; if you do not have write access, send changes to Koga.
Tutorials and Guides Pages (~library/tutorials/) Placement and text of links (especially addition of a new item or changed title)	Christy Stevens
Tutorials and Guides Pages (~library/tutorials/) Problem with content of individual guides or tutorials	Page Author
Tutorials and Guides Pages (~library/tutorials/) If you have a new or revised guide or tutorial	If you have write access to the server, replace or update files yourself; if you do not have write access send file to Stevens. [Be sure the updated file has the same filename as the old one] If item is new or has changed title inform Stevens.
Twitter ( http://twitter.com/cpplibrary )	Julie Shen
Reference and Instruction Dept. ~library/reference/reference_instruction.html	Christy Stevens
Special Collections (~library/specialcollections/)	Cook- Adamson
Websites by Subject (~library/websites/)	Julie Shen
Websites by Subject (~library/websites/) Problem with subject page content	Page Author
Xerxes ( http://xerxes.calstate.edu/pomona/ ) Placement of text or links	Cecilia Huang
Xerxes ( http://xerxes.calstate.edu/pomona/ )Inclusion or placement of individual databases; contents of subject groupings	Subject Librarian; Morgan when in doubt; Subject Librarian or Morgan will transmit changes to Cecilia.

Reference contingent of the Library Web Team: Alfredo Lafarga. James Koga, Julie Shen. They will consult with reference as a whole as needed.

Subject Librarians should be aware of the contact people listed on: http://www.csupomona.edu/~intralib/BibAccess/contactperson.html (link to this is also available via the Collection Management Website.

From: Yvonne W. Zhang
Sent: Thursday, October 22, 2009 8:06 AM
To: Wendolyn C. Vermeer; James S. Koga; Sherry A. Daniel; Kimberly J. Allen; Paul Hottinger
Cc: Yvonne W. Zhang
Subject: RE: Review of "Public Website Management"

See my edits in blue below for your consideration. Thanks, Yvonne

From: Wendolyn C. Vermeer
Sent: Thursday, October 22, 2009 7:31 AM
To: James S. Koga; Yvonne W. Zhang; Sherry A. Daniel; Kimberly J. Allen; Paul Hottinger
Subject: RE: Review of "Public Website Management"

Hi James,

A correction to "Databases Pages (~library/databases/) Addition of New product":

Subject librarian will discuss with Reference the addition of a new product. Subject Librarian will notify Sherry Daniel for site licensing and registration. Once the license is cleared, Subject Librarian will write up short description, and request that Cecilia add the product to the Databases Pages. Cecilia will then notify Gina to add the product in ERM.

Subject librarians/Ref should be advised that even if a resource is free or does not require formal licensing/registration, BAS ER Unit still needs to be made aware of it so we can create documentation in our ERM.

Thanks,

Wendy

jskoga 11/05/2009
University Library, California State Polytechnic University Pomona