Contents
Cal Poly Pomona

Frequently Asked Questions (FAQs) for Hiring Managers

 

1.
Q
What is the role of the Employment Coordinator?
 

A

The Employment Coordinator will open the recruitment, coordinate advertising, review the applications and submit the qualified applications to the hiring manager for review/interviews. Once the selected candidate has been identified, the Employment Coordinator will call and make the job offer.

2.
Q
How long do I have to interview candidates once I receive the applications?
A
That will depend on how soon you want the position filled, but you will customarily need at least one - two weeks to review the applications, schedule interviews, and make your final decision.
3.
Q
Once I have selected my candidate and submitted the recommendation to appoint, who contacts the selected candidate with the offer?
 
A
The assigned Employment Coordinator will summarize the offer and review it for equity, then call the selected candidate to make the offer. If the candidate counter-offers, the Employment Coordinator will act as the liaison between you and the candidate.
4. Q

As part of the recruitment process, can I administer an assessment or supplemental questionnaire to help determine the candidates ' knowledge, skills, and abilities--for example, requiring a sample writing assessment exercise?

  A

Yes.  As part of the selection process through Employment Services, a department may chose to administer an assessment or supplemental questionnaire to determine knowledge, skills, and abilities of candidates. An assessment or supplemental questionnaire is distinct from a test and the distinction is important. During the hiring process, the University DOES NOT administer tests, which are perceived by candidates as a 'pass or fail' situation, rather than a measurement of knowledge, skills, and/or abilities. It is Human Resource's responsibility to ensure that assessments or questionnaires are unbiased, relevant to the position being recruited, and administered in a manner that clearly measures knowledge, skills and abilities.  For additional information, visit our Web page, " Initiating, Opening , and Closing a Recruitment" and click on Including Assessment and Supplemental Questionnaires.

5.
Q
If I feel that none of the candidates can fulfill the job, what do I do?
 
A
You may re-open the same position for another two weeks and collect more applications.
6.
Q
What if I want to change the classification or level of a position currently being recruited?
 
A
Once a recruitment is under way, you may change the classification to a lower level (example: ASC II can be changed to ASC I). However, you must post the position for two (2) weeks following the change in classification so that all interested candidates can re-apply.

If you want to request a change for your recruitment to a higher level classification or different classification series than you originated, you must submit a new "Recruitment Request" and "Job Description."