October 16 & 17, 1999 MINUTES

1. Data Collection
   JCW discussed the type of data that each society should provide in order that it be useful to us. We reached the following conclusions:

   1. We must have separate data for the national society and regional chapters.

   2. The raw data is preferred, instead of percentages only. In each category both the number of men and of women should be given.

   3. The data provided by each society, both national and regional, should include at least the following:

      1. membership - the number of men and of women;

      2. elected officers - include data for nominees also;

      3. appointed officers;

      4. committee members;

      5. committee chairs;

      6. program committees and their chairs;

      7. editors;

      8. editorial boards;

      9. staff involved with publication if the staff makes editorial decisions;

      10. attendees at meetings;

      11. speakers

          1. invited: 1 hour or plenary;

          2. refereed speakers;

          3. special sessions/mini-symposia (if available by gender of organizer)

      12. sponsored conferences

          1. organizers

          2. attendees

          3. invited speakers

      13. awards - both nominees and awardees

2. Other information we need from the societies

   1. the publications related to gender issues

   2. how a member gets on a committee, including the procedure for committee nominations

   3. How are candidates for the various offices of the society determined?

3. Information needed from NSF ¹

   1. Success rate by gender. Give the number of applications and the number of successful applications by gender.

4. Information that the society reps should get

   ALL

   • the publications related to women/gender issues

   • The chair will provide a ``generic'' form that includes all categories that we want data for from each member society. The following society representatives will then streamline this so that it makes sense for their society. This streamlined list of categories will then be sent to the JCW Chair by November 12 1999.

     AMS

     Rosemary Renaut

     ASA

     Pat Wozniak

     IMS

     Elizabeth Stasny

     MAA

     Sanford Segal and Mary Flahive

     SIAM

     Deborah Lockhart

   • Guidelines sent to organizers: Are there any? If so are there electronic versions available? Is there any attempt at enforcing the guidelines? This should be sent to the Chair of JCW by December 1 1999. By organizers we mean organizers of meetings, special sessions, program committees, or organizers of conferences sponsored by the society.

   AWM

   • What resources are available on the AWM web site? (Assigned to Tara Smith)

   • Why doesn't the Hay awardee give a talk? (Assigned to Diane Herrmann)

   MAA

   Contact the MAA Committee on Women. (Assigned to Sandy Segal)

5. Things to tell the societies

   AWM

   budget for its rep to JCW annually

6. The Charge to JCW
   The Joint Committee on Women in the Mathematical Sciences (JCW), founded in 1971 as a committee of the American Mathematical Society (AMS), is now a joint committee of seven mathematical and statistical societies: AMS, American Statistical Association (ASA), Association for Women in Mathematics (AWM), Institute of Mathematical Statistics (IMS), Mathematical Association of America (MAA), National Council of Teachers of Mathematics (NCTM), and the Society for Industrial and Applied Mathematics (SIAM).
   Currently,

   The charge of JCW is ``to identify some of the disadvantages that women mathematicians now experience, and recommend actions which those societies should take to alleviate these disadvantages, as well as to document its recommendations and actions by presenting data''.

   We would like this to be changed to

   The charge of JCW is ``to identify some of the disadvantages that women mathematicians now experience, and recommend actions which those societies should take to alleviate these disadvantages, as well as to document its recommendations and actions by presenting data''.

7. Financial Support for Society Representatives
   Which societies, in addition to AMS, MAA, and NCTM provide full financial support for its representatives to attend the October meetings of JCW?

Footnotes:

¹ Deborah Lockhart abstained on all issues related to the NSF.