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Student Records Policy (FERPA)

Once your student enrolls for classes at Cal Poly Pomona, he/she will be under a new set of laws that protect the privacy of their records.   It may come as a surprise when family members call and find they cannot gain access to all information regarding their student’s records.

Under the Federal Family Educational Rights and Privacy Act (FERPA) of 1974, the University must honor a student’s legal right to privacy.  Student medical *, judicial academic and financial records are restricted to access by the student and those the student approves through signed privacy release documents. 

Once a student is 18 years of age, he/she has access to all his/her educational records.  The law requires your student’s written consent prior to the release of personally identifiable data to specified family members.  As a result, the University is unable to honor any parental or family member requests to obtain information about the educational records of a student.  This means quarterly grades are made available to the students, not the parent.

Cal Poly Pomona does not provide your student’s home address, telephone number, date or place of birth, grades or financial information to anyone.  Students are expected to assume responsibilities for their own affairs, including keeping you informed of their academic progress and concerns. 

We encourage parents and family members to frequently ask their students how they are doing.   Encourage your student to share information about their academic and college experiences themselves.  This will give them ownership of their education and allow them to see the importance of sharing their information with you.  The role of the family and parents will never end, it will only change.

* Student medical records are protected under the Health Insurance Portability and Accountability Act of 1996.