Skip To Content

Federal Work Study Employees/Student

How You Are Awarded Federal Work Study



  • File a "Free Application for Federal Student Aid" (FAFSA) by the March 2 deadline and indicate on the application that you are interested in Federal Work Study. You must also complete the Information Update Form and submit to the Office of Financial Aid & Scholarships.

  • You must have calculated financial need.

  • Funding is limited, so priority is given to students who utilized Federal Work Study in the prior year at Cal Poly Pomona.

  • After current Federal Work Study students are awarded, Cal Works students are given second priority.

Top

Benefits of Federal Work Study

  • Federal Work Study students are in demand because the employer only pays a percentage of the student's earnings and the federal government. subsidizes the remaining cost.

  • Your work schedule can be adjusted each quarter around your classes

  • Federal Work Study does not count as earnings when you reapply for Financial Aid the following year.

  • You gain valuable work experience for your resume.

  • You can stay on campus to work and avoid the hassle of commuting back and forth

Top

Classifications and Pay Rates

  • Your job classification and pay rate (PDF) are based on the type of job you obtain.

  • Pay rates are listed on each job description in BroncoConnection.

  • Employers can request pay raises for Federal Work Study students based on increased job responsibility and/or length of employment. Top

Getting a Job

Continuing Federal Work Study Employee/Student

  1. Go to BroncoDirect and review and accept your Federal Work Study award. 
  2. Go to the Career Center website and login to BroncoConnection to review the job listings for Federal Work Study Awards.
  3. Download the Employment Agreement (Read the Terms and Conditions - Federal Work Study)
  4. Take your Employment Agreement Form and financial aid award printout showing federal work-study to your interview.
  5. Complete and sign section A and B of the Employment Agreement.
  6. Have your current contact person/supervisor complete section C of the Employment Agreement.
  7. Submit your Employment Agreement to the Career Center, Bldg 97 - Room 100
  8. Submit your Employment Agreement to Human Resource Services, CLA Building 98, Room B1-20. Be sure and take the acceptable documents with you to Human Resource Services.
  9. You may start working once you receive clearance from Human Resources.
  10. New Employment Agreement forms must be completed each Fall and Summer Quarter — even if you do not change jobs.

New Federal Work Study Student/Employee

  1. Go to BroncoDirect review and accept your Federal Work Study award.
  2. Go to the Career Center website and login to BroncoConnection to review the job listings for students for Federal Work Study Awards.
  3. Select a few jobs you are interest in.
  4. Schedule an interview with the contact person listed on the job listing.
  5. Download the Employment Agreement  (Read the Terms and Conditions - Federal Work Study)
  6. Take your Employment Agreement Form and financial aid award printout showing federal work-study to your interview.
  7. Complete and sign section A and B of the Employment Agreement.
  8. Have the contact person/supervisor complete section C of the Employment Agreement.
  9. Submit your Employment Agreement to the Career Center, Bldg 97 - Room 100.
  10. Submit your Employment Agreement to Human Resource Services, CLA Building 98, Room B1-20. Be sure and take the acceptable documents with you to Human Resource Services.
  11. You may start working once you receive clearance from Human Resources.
  12. New Employment Agreement forms must be completed each Fall and Summer Quarter — even if you do not change jobs.

Top

Processing Your Paperwork (Required Documents)

All required documents must be presented and/or completed in person at the Human Resource Services in the CLA Building 98, Room B1-20 as follows:

1.  Bring with you:

  • Driver’s License, ID card or your Cal Poly Pomona Bronco Card (student ID).

  • Your original Social Security card (photocopies are not acceptable).

  • Your original INS form or naturalization documents if applicable (see acceptable documents.

  • The name and address of the person you select as a beneficiary.

2.  Complete in person with Human Resource Services:

Top

Your Rights

As a student employee, you have the rights to:

  • Be given clear instructions and training for the job

  • Be paid for the hours you work

  • Work in a safe, drug-free, non-threatening environment

  • Be treated fairly and without discrimination or sexual harassment

  • Receive worker's compensation coverage in case of an on the job injury

  • Request a pay increase based on change in job duties, length of employment, or exceptional performance (an increase is not guaranteed)

Top

Your Responsibilities

As a student employee, you also have responsibilities:

  • Remember: this is a real job; take it seriously

  • Do not conduct personal business while on the job

  • Reapply each year by completing a new FAFSA by the March 2 deadline

  • Read and complete all required paperwork

  • Abide by any dress code standard in the workplace

  • Present yourself in a professional manner while on the job

  • Show up to work on time

  • Notify your supervisor promptly of any changes in your work schedule

Top

Tools For Managing Your Federal Work Study Earnings

  • A Weekly Hour Calculator is provided to help you determine the maximum number of hours you can work each week to earn your full award each quarter. This will help you spread you earnings over the quarter and stay within the maximum you have been awarded.

  • An Award Balance form is provided to help you keep a monthly balance of your earning so you do not over earn your award for any quarter.

Top

Getting Paid

  • Your employer must submit your Student Assistant Time Report (CD048) to the Office of Financial Aid and Scholarships each month using the Pay Period Schedule.

  • Off-campus employers only submit the timesheet.

  • An example is provided to show you how to complete your timesheet.

  • Pay periods do not always fall within a calendar month, so follow the Pay Period Schedule.

  • Late timesheets result in late paychecks.

  • Incomplete and incorrect time reports will not be processed and will be returned to your supervisor for corrections which may result in late paychecks.

  • Federal Work Study wages are subject to State and Federal taxes. You will receive a W-2 at the end of each calendar year. Please check with the IRS to see if you are required to file a State or Federal income tax return.

  • Federal Work Study students are not entitled to benefits such as overtime pay, paid holidays, paid vacation, paid sick leave, unemployment insurance or permanent status.

  • Checks will be distributed by your employer. Checks will be mailed to Off-Campus students.

Ask Billy

Ask Billy

Related Links

Contact Us

Mo - Fr 8 am - 5 pm

Office of Financial Aid
  • 98-T3
  • (909) 869-3700
  • (909) 869-4757