Advising & Office Hours
Fall 2013 Office Hours
Spring 2013 Faculty Office Hours
Advising serves a couple of purposes. One is to assist students with course selection each quarter. A second is to provide career advice to students who may be wondering "what to do" with their GEMS degree. This might be advice about graduate school or about possible jobs. Please contact the Department Chair, Dr. S. Terri Gomez in person (94-363) or by email.
- Double majors: Starting Fall 2013, students may not pursue one additional major and/or a maximum of two minors if all declared programs may be completed within 36 units above the units required for the primary major. Students must submit a plan demonstrating that they can meet this restriction with their change of major form or minor course approval form. The plan must be verified and signed by the department chair and associate dean associated with the major or minor.
- Unit Caps: Starting Fall 2012, students are capped at 13 units during regular registration periods. Students are only allowed to add more units during the Add/Drop period. Seniors within 20 units are the only exception to this rule.
- Seniors: In order to graduate, majors must enroll in Senior Internship OR Senior Thesis. These are both a two-quarter sequence only offered in Fall and Winter. Students must enroll in both quarters.
Each year, the EWS Department awards scholarships to its students. To find out what scholarships are available and to access the form, click here.
EWS Student Nestor Gonzales selected to participate in the highly competitive Emerging Archival Scholars Program
Nestor Gonzalez, a junior in the Ethnic and Women Studies Program, has been selected to participate in the Emerging Archival Scholars Program. Out of the hundreds of applications, twelve Emerging Archival Scholars were chosen to participate in this year's Emerging Archival Scholars Program. This year, the Program will be held will be held at the University of Texas at Austin from June 17-21, 2013. Click here to read the rest of this article!
EWS Student Anna Marie Storti receives scholarship from Kellogg Undergraduate Scholars Program
Anna Marie Storti, a senior in the Ethnic and Women Studies Program, received a $2,000 scholarship from the Kellogg Undergraduate Scholars Program. Storti's project, titled "But You Don't Look Like a Lesbian: The Portrayal of Queer Life Through a Feminine Experience". Storti's research will focus on women who are positively labeled as feminine by society, but who are also negatively labeled as queer by society. Click here to read the rest of this article!
What is an Academic Advising Folder?
- It is the student's responsibility to create an Academic Advising Folder. Every student in the beginning of their school career must create an Academic Advising Folder; this folder should contain all documents pertaining to your
college career. Anytime you submit a form, such as a Petition, Minor, Internship documents, Change of Major form, etc. you are responsible to keep a copy of your documents in your folder.
It is very important that you have this folder when you visit an advisor, the advisor will want to see the current status of your progress including a copy of your transcripts (you will find this online) and/or any changes, and you have made
to your curriculum.
How many units should I take?
- Twelve units is a "full load." At this level students have earned full-time student status. Full-time student status is particularly important for financial aid and immigration requirements. Fourteen units is the maximum number of units available for enrollment at preregistration.
Students may add classes during open registration and during the first seven days of class if classes are available.
To enroll in 20 or more units in any one quarter, students must submit a petition and return it to the Registrar's Office during the Add/Drop Period of the same quarter. For more information visit, petition to enroll in more than 20 units.
Which classes should freshmen take?
- The classes freshmen take depend on their academic standing and of course, the classes they have already taken. A first-time freshman could choose from the following courses:
General Education - Written Communication (Area A1)
o English 104 or the English level one has tested into
General Education - Oral Communication (Area A2) - ENG 104
o (It is strongly recommended that speakers of English as a second language
take ENG 102 and ENG 103 in place of ENG 104)
General Education - Critical Thinking (Area A3)
o ENG 105 - Freshman English II
o PHL 202 - Critical Thinking
General Education - Mathematics and Quantitative Reasoning (Area B1)
o The Math level one has tested into General Education Courses
(Required of all students)
In the standard GE plan, students select courses in five curriculum areas from among
those listed each quarter in the Schedule of Classes. Most of these courses can also be
taken at or transferred from community colleges.
Cal Poly Pomona requires 12 units of upper division GE coursework (Attn: For transfer
students these courses must be taken at Cal Poly from GE Area B5, C4, and D4). Each of
these requirements is labeled a "synthesis" course since the goal is to integrate domains
of knowledge across traditional lines of academic specialization.
Support Courses (to fulfill the Required Support Courses for the EWS Dept.)
If any of these courses are used for General Education, then Electives will be increased
by four units per course up to the unit maximum of 8.
How long will it take to graduate?
- The time it takes to graduate varies from student to student based on the number
of classes successfully completed.
o Quick calculation - Take the number of units that you have to complete to
graduate and divide by the number of units you plan to take each quarter.
This approach will provide you with the number of quarters it will take
you to graduate.
o For example: 180 units are required to graduate divided by 16 units per
quarter equals 11 and 1/3 quarters.
What is the 4-year pledge?
- It is a contract entered into by the student and the university that guarantees
completion of all requirements for graduation in a four-year period. The student
and the university must uphold the terms of the contract. The Four-Year Pledge
Web site provides more details.
Who is my Academic Advisor?
- For general academic questions you may see the Chair of the EWS Dept.
Office hours and location are in the EWS Website. The EWS Dept. Chair will direct you if you must see a different advisor for your questions.
Do I have to meet with my Academic Advisor?
- It is beneficial to meet with your Academic Advisor at least once a quarter. It helps
ensure that you are taking the right classes at the right time to move toward
completion of your degree.
What is a prerequisite?
- A prerequisite is a required class that must be taken before enrolling in the class
in question. Consider the prerequisite course as a building block of knowledge.
Taking the prerequisite prepares you for the next building block in the learning
What is a co-requisite?
- A co-requisite is a required class taken simultaneously with another class to
satisfy course requirements.
Will the instructor drop me from a class if I do not attend class on the first
- The instructor has the authority to drop a student from the class if the first class
session is not attended. However, the instructor is not required to drop a student
because of a no-show on the first day of class.
Check BroncoDirect to manage your current study list. Make the necessary
adjustments based on deadlines listed on the university's Academic Calendar. You
are ultimately responsible for dropping the class.
If you assume you have been dropped and you choose not to attend class, it could
result in an F at the end of the quarter.
If you cannot attend the first day of class, it is your responsibility to contact the
professor either by phone or email and inform him/her of your situation.
When is the last day to drop a class without a petition?
- The last day to drop a class without a petition is the 15th day of university
After the 15th day of instruction, a student may drop a class for serious and
compelling reasons ONLY.
A serious and compelling reason is a condition that is totally out of the student's
control, i.e., a medical emergency, a family emergency, etc.
You MUST be able to confirm and document the situation.
Can I drop a class if I am not doing well in the class after 15 days of
- No, not doing well in a class is not an acceptable reason for withdrawing from a
When can I drop a class?
- You can drop a class through the 5th day of the quarter with no penalty.
After the 5th day of instruction, you can drop a class prior to the 15th day of
instruction. You will receive a W, which indicates "Withdrawn."
For more details visit the Registrar's Office timeline for dropping classes.
Why is there a "hold" on my record?
- A Negative Service Indicator or a "hold" on your record indicates an unmet
The Negative Service Indicator may be for academic, financial, health or testing
reasons and other possibilities as indicated by the university.
Negative Service Indicator(s) can be viewed in BroncoDirect. You will be able to
see the department that placed the "hold."
You must contact the department that placed the "hold." It can take up to 24 hours
for the hold to be removed from your record.
What is my class standing?
- The number of completed units that lead to graduation determines class standing.
o Freshman: 0 - 44 units
o Sophomore: 45 - 89 units
o Junior: 90 -134 units
o Senior: 135 + units
How many units are required for graduation?
- 180 units required for graduation.
May I stay in Ethnic and Women Studies Department if I get
an F in a core or support course?
- Yes, an F does not expel you from the program, but you must retake this course.
You will need a C average (2.0) in your major and support courses in order to
graduate. For example: a student could earn a B in one course and a D in another
and still have a 2.0 or C average.
You do not need to repeat a course if you get a D. The D grade is still a passing
grade. However, in some courses a "C" or better is required.
May I repeat a course to get a better grade recorded on my transcript?
- You can repeat a maximum of 16 units of coursework.
To replace the unsatisfactory grade received at Cal Poly Pomona, the repeated
class must be taken at Cal Poly Pomona.
Upon completion of the repeated course and when you have received a letter
grade, you must fill out the Repeated Course Notification Form.
That form is signed by the Academic Advisor and turned into the Registrar's
If you take the class at another institution, your transcript will indicate the original
grade and the grade received in the repeated course.
What is a petition?
- A General Academic Petition is the university approved permission to deviate
from a course requirement.
What is an unrestricted elective?
- An unrestricted elective is permission granted by the university to take any class
you want. It can broaden your college experience; e.g., a "fun" class.
Why is my previous course work from other colleges and universities not
listed on BroncoDirect?
- Students must request transfer records and transcripts be sent directly to the
Records Office from all colleges and universities they have attended.
For information and questions regarding the complete listing of your classes,
contact the Registrar's Office