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The following policies and procedures will help us ensure that you have the equipment you need on the day and time you request it.

Equipment Requests for Classroom Use

Requests for media equipment must be submitted in writing. To ensure next day delivery, requests must be submitted by 4:00 PM the previous business day.

Students wishing to use audio-visual equipment can do so if they are under the supervision of a faculty member. Teaching associates placing orders must have a signed letter from the faculty member requesting the equipment.

There are four convenient ways to submit Media Requests:

1. Bring a completed Media Request form to I&IT Support Media Distribution in Building 5, Room 211.
   
   Our hours of operation are Monday through Friday, 8:00 AM - 5:00 PM.
   
   In order to reduce unauthorized checkouts, the form will be accepted from Faculty and Staff members only. Forms can be accepted from teaching assistants, but must be accompanied by an authorization letter. Forms cannot be accepted from students.
2. Fax the Media Request form directly to I&IT Support Media Distribution at X6405.
3. Send the Media Request form through campus mail. Allow an extra two days for campus mail delivery.
4. Email a detailed request to mediaorder@csupomona.edu.
   
   Email is checked from 8:00 AM to 4:00 PM daily. When emailing your request, submit the info requested on a Media Request form.
   
   Orders for equipment that are received from Kellogg West, Kellogg House and the University Union must first go through the coordinator/contact person listed below:
   
   
   • Kellogg West (76): Linda Brooks at X4787 or Cori Soderberg at X2251
   • Bronco Student Center (35): Sue Wise at X2847
   • Kellogg House (112): Laura Tetzlaff at X2265

Some of our small, portable equipment (e.g., audio cassette players, microphones, slide tray, extension cord, etc.) may be checked out over the counter. However, this checkout process requires a faculty or staff signature on the Media Request Counter Checkout form. Public Address Systems are a custom setup and will be charged to the reserving party regardless of the type of event.

Note: I&IT Support Media Distribution reserves the right to charge a late fee of $5.00 after a second late order from the same faculty member in the same quarter.

Exceptional Classroom Setups & Off-Campus Policies

Exceptional Classroom Setups

An exceptional set-up for classroom use (such as a public address system) will be subject to a charge

Off-Campus Equipment Use

Any off-campus use of equipment is subject to a charge. . A signature from a faculty/staff employee is required for equipment reservation. A faculty or staff member must supervise equipment.

Computer units and data projection units do not go off campus. Any other equipment must be supervised by a faculty/staff employee.

Equipment Use Policy for Clubs and Organizations

All chartered ASI clubs and organizations will be subject to a charge for all on- and off-campus equipment usage.

To reserve equipment for your club or organization event:

1. Obtain your scheduled event form from:
   
   Donna Kent
   Office of Student Life
   Bldg. 26, Room 121
   Telephone: X3640.
2. Have your Scheduled Event form signed by your club president and advisor.
3. Find out what type of equipment you need and the cost by calling X6332.
   1. Write down what you need and the cost on the Scheduled Event Form.
4. Go to the ASI University Business Office and fill out a purchase order request form.
   
   Note: If you are paying by cash or check, no purchase order is needed.
   
   Note: It will take 24 hours before your purchase order will be ready.
   
   
5. Pick-up your purchase order and bring it, along with your Scheduled Event form, to:
   
   I&IT Support Media Distribution
   Bldg. 5, Room 211
   
   Note: I&IT Support requires 24 hours notice.

Video Library Policy

Videos can be checked out only by faculty or Staff. Videos cannot be delivered to a classroom unaccompanied by equipment. If a video is requested without equipment, the video may be picked up at the front desk of Media Distribution or it can be delivered to a department administrative assistant's office.

Cancellation Policy

Cancellations must be made 24 hours in advance. If a cancellation is not made 24 hours in advance, the charge, if any, will not be waived.

Modification Policy

We reserve the right to charge an additional 10% of your total charge for any modifications that are not made 24 hours in advance.

Late Orders

Equipment not ordered 24 hours in advance will be charged an additional 10% ($5.00 minimum) of the total charge. We also reserve the right to charge a late fee of $5.00 after a second late order from the same faculty or staff member in the same quarter.

For satellite broadcast taping, contact Trevor Henderson at X6317.

 

This page was last updated on September 3, 2008.