Opening
a Conference Room Calendar
You may view
or reserve a conference room via Outlook by opening
the conference room calendar. Please select your Outlook client
for instructions.
Outlook
2000
- Open Outlook
- From the
menu, select "File" -> "Open" -> "Other
User's Folder..."
- The "Open
Other User's Folder" box will appear.
- Under "Folder:",
select "Calendar" from the drop-down box
- You may
type in the conference room name or click the "Name..."
button to select it from the list
- To select
the conference room from the list...
- Click
the "Name..." button
- Click
the "Global Address List" drop-down box
- Select
"All Conference Rooms"
- Highligh
the conference room name and click "OK"
- Click "OK"
once you have entered/selected the conference room name and
set the folder type to "Calendar"
Outlook
2002 (XP)
- Open Outlook
- From the
menu, select "File" -> "Open" -> "Other
User's Folder..."
- The "Open
Other User's Folder" box will appear.
- Under "Folder",
select "Calendar" from the drop-down box
- You may
type in the conference room name or click the "Name..."
button to select it from the list
- To select
the conference room from the list...
- Click
the "Name..." button
- Click
the "Global Address List" drop-down box
- Select
"All Conference Rooms"
- Highligh
the conference room name and click "OK"
- Click "OK"
once you have entered/selected the conference room name and
set the folder type to "Calendar"
Outlook
2003
- Open Outlook
- From the
menu, select "File" -> "Open" -> "Other
User's Folder..."
- The "Open
Other User's Folder" box will appear.
- Under "Folder
type:", select "Calendar" from the drop-down
box
- You may
type in the conference room name or click the "Name..."
button to select it from the list
- To select
the conference room from the list...
- Click
the "Name..." button
- Click
the "Global Address List" drop-down box
- Select
"All Conference Rooms"
- Highligh
the conference room name and click "OK"
- Click "OK"
once you have entered/selected the conference room name and
set the folder type to "Calendar"
Outlook
2001 for Mac OS 9.x
- Open Outlook
- From the
menu, select "File" -> "Open" -> "Other
User's Folder"
- The "Open
Other User's Folder" box will appear.
- Under "Folder:",
select "Calendar" from the drop-down box
- You may
type in the conference room name or click the "Name..."
button to select it from the list
- To select
the conference room from the list...
- Click
the "Name..." button
- Scroll
down the list to locate the "conf_<name>"
account or click the "Find" button and search
for the conference room name
- Highligh
the conference room name and click "OK"
- Click "OK"
once you have entered/selected the conference room name and
set the folder type to "Calendar"
Outlook
Web Access (OWA)
- From a
browser (i.e. Internet Explorer), log into OWA (https://exchange.csupomona.edu)
- After successfully
logging into your account via OWA, your browser should have
the following url displayed in the address bar: "https://exchange.csupomona.edu/exchange/"
NOTE: To
open the conference room directly from OWA, you must know (or
search for) the conference room name
- To open
the conference room of your choice, you must append the following
to the url displayed in the address bar: "conference_room_name/calendar".
For example, to open the conference room named "conf_98-C7-40",
type the following url into your address bar: "https://exchange.csupomona.edu/exchange/conf_98-C7-40/calendar"
If you have
any questions about how to invite a conference room, contact the Cal Poly Pomona Help Desk. Log into Web Help Desk (WHD) and submit a Help Desk ticket to the Cal Poly Pomona Help Desk (you will need to know your BroncoName and BroncoPassword). If you can't log into WHD, use the help request form or stop by the I&IT Help Desk in Building 1, Room 100. The Help Desk is open Monday - Thursday, 7:30 AM - 6:00 PM and Friday, 8:00 AM - 5:00 PM (excluding state holidays and state furlough Fridays)..
If you have any questions concerning your conference
room specifically, contact your local campus
technician.
eHelp
