Exchange – Scheduling a Conference Room

Using a Conference Room Calendar - Outlook Web Access

Inviting a Conference Room as a Resource

Outlook Web Access (OWA)

From a browser (i.e. Internet Explorer), log into OWA (https://exchange.csupomona.edu)
Open your calendar and create a new calendar entry.
Click the "Invite Attendees" button
Click on the "Required..." and/or "Optional..." buttons to select the individuals you wish to invite to the meeting
To invite (reserve) the conference room as a resource, click on the "Resources..." button
Enter "conf_" into the "Display name:" field. Then click the "Find" button
From the choices available, select/highlight your desired conference room and then click the "Resources" button. Click the "Close" button to close the window
If you click the "Availability" tab, you will be able to the see what times are available for those invited, including the conference room
Fill in the appropriate remaining information (i.e. time, subject, etc) and click the "Send" button. Depending on how the conference room account is set up (its permissions), you will either book the room or submit the request to the conference room's delegate (A delegate is someone that approves or disapproves meeting requests for an account such as a conference room.)

If you have any questions about how to invite a conference room, please contact the I&IT Helpdesk at x6776. If you have any questions concerning your conference room specifically, please contact your department technician.