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Using a Conference Room Calendar - Outlook

Inviting a Conference Room as a Resource

Outlook 2003

1. From within Outlook 2003, click on your Calendar item
2. Create a new Calendar entry
3. From within the new Calendar entry form, click the "Scheduling" tab
   
4. Click the "Add Others" button
5. Click the "Add from Address Book..." option
   
6. Select individual(s) you wish to invite to the meeting in the "Required ->" or "Optional ->" buttons
7. To invite (and book) the conference room as a resource, click on the "Show Names from the:" drop-down box (Global Address List) in the upper right hand corner and select "All Conference Rooms"
8. Select/Highlight your desired conference room and then click the "Resources ->" button
9. After adding your conference room into the "Resources ->" field, click the OK button
   
10. You will be able to the see what times are available for those invited, including the conference room
11. Fill in the appropriate remaining information (i.e. time, subject, etc) and click the "Send" button. Depending on how the conference room account is set up (permissions), you will either book the room or submit the request to the conference room's delegate (A delegate is someone that approves or disapproves meeting requests for an account such as a conference room.)

If you have any questions about how to invite a conference room, please contact the I&IT Helpdesk at x6776. If you have any questions concerning your conference room specifically, please contact your department technician.