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eHelp » Blackboard » Bb 7.2 Step-by-Step Guides for Faculty »Export and Archive Course

A Flash Movie of this tutorial is also available at http://www.csupomona.edu/~ehelp/blackboard/faculty/step_bb7/courseoptions/swf/archive_course.htm.

At the end of every semester, it is a good idea to create an archive and/or export of your course both for record-keeping purposes and to reuse materials in the future. There are differences, however, between archiving and exporting a course.

• Archiving a course creates a full record of the course, including student information such as grades and discussion contributions. It is useful for keeping track of student interactions should you need to access them again.
  Please note, to access the archived course, you should please contact Helpdesk.
• Exporting a course exports the elements that you choose to export, such as documents and tests. It is useful for reusing the content (documents, links, etc.) of a course.
• Both processes are similar.

Archiving

Archiving is very similar to exporting. The Archive course tool is accessed under Control Panel > Course Options > Archive Course. When you click on this link, you get a similar screen to the one above. The difference between the two is that with Exporting, you can choose the elements to export. Archiving assumes you want the entire course including student information. Just like with exporting, you click the link which brings up a save dialog box. Save the file. You may then bring this zip file to Blackboard Team to restore it when you need to access the full version of your course.

1. Click Archive Course in the Control Panel
   
2. Click the Archive Button
3. Click Submit
   
4. The next screen will explain to you that once the archive is ready, you will be notified by e-mail. Once you receive the e-mail, you may then go back to the Export/Archive Manager screen and download the Archive .zip
   
5. Save the file to your local computer.

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Exporting a Course

1. Click Export Course in the Control Panel
   
2. Click the Export Button
   
3. Choose all of the areas you wish to include in your export:
   
4. The next screen will explain to you that once the export is ready, you will be notified by e-mail. Once you receive the e-mail, you may then go back to the Export/Archive Manager screen and download the Export .zip
   
5. Save the .zip to your local computer

*Thanks to Bryn Mawr Educational Technology Center for the original version of this tutorial.