Contents
Cal Poly Pomona

Accessible Procurement

Section 508

Section 508 refers to federal guidelines that facilitate procurement of products which meet the accessibility needs of our campus community.

  • Section 508 applies to electronic and information technology (E&IT) only.
  • If the product requires electricity, has an interactive screen or display and transfers information, it probably falls under Section 508.
  • Purchasing an accessible product is often less expensive that providing accommodations (e.g. purchasing a video with caption vs. hiring an interpreter.)

Cal Poly Pomona E&IT Procurement Process

All E&IT purchases of hardware $5,000 or more, software and IT services over $1,000 must be reviewed and approved by the ATI Coordinator prior to submission to Procurement and Support Services.

Cal Poly Pomona ATI Procurement Process

  1. Requestor/ Procurement/ AT Coordinator obtains Voluntary Product Accessibility Template (VPAT) from vendors to determine accessibility (required)
  2. Bid process / product selection focuses on functional & technical requirements.
  3. Proceed to Accessible Technology Team review.
      • Product exemptions, Plan for equal and effective access.
  4. Complete Purchase.

Section 508 Exemptions

  • Back office - Pertains to a group of products that reside in either a telecommunication closet or data center. Staff and students do not interact with it except when maintenance is required.
  • Net Cost Increase - California Government Code exempts the CSU from Section 508 requirements if it can be determined that the procurement of an accessible E&IT product will Increase the cost to the CSU.
  • Commercially unavailable - When acquiring E&IT products or services, CSU is only required to comply with 508 standards that can be met with products available in the Commercial marketplace in time to meet delivery requirements.
  • Sole Brand - A sole brand is when only one product meets the functional requirements and technical specification required.
  • Fundamental Alteration - CSU is not required to make changes in fundamental characteristics of a product to comply with 508. This does not apply to cosmetic or aesthetic changes, but to a change that fundamentally alters the device by significantly changing its size to an extent that it no longer meets the purpose for which it was intended.
  • Undue Burden - When determining if a product qualifies for an undue burden exemption, the campus must consider the resources available to the program or component for which the product is being developed, procured, maintained, or used.

For more information about E&IT requisitions please contact Carol Heins-Gonzales at (909) 979-6457.