GRADING PROCEDURES

  1. Grade rosters are available no later than Monday morning of Finals Week.  
  1. All grading must be completed by 6:00 AM (that's the MORNING) on the Wednesday following Finals Week.
  1. Every entry listed on the grade roster page is a roster that must be approved and saved.
    • Open University students are listed on separate rosters, indicated by an E in front of the section number.
    • PLEASE NOTE: If all of the students in a section have been assigned a grade by the Registrar's Office (such as a "W"), you still need to approve and save that roster.
  1. You must enter grades for all students in a section before you can approve the roster for that section.  However, you may save the roster at any time.  You are encouraged to SAVE often.
    • Only an instructor of record can enter grades.  In case of emergency, contact your dean's office for assistance.
    • If you need to assign a student a grade of CR or NC, you MUST ENTER A LETTER GRADE.  The software will change the letter grade to CR or NC as appropriate.
    • The appropriate grade for a student who stopped attending, or never attended, your class is WU.  If the student is on your roster in error (for instance, the student attended another section), a grade change can be completed later.
  1. It is very important to APPROVE and SAVE your roster after you have finalized the grades.  This action RECORDS your grades.  This is a two-step process, and should not be done too quickly.
    • Make sure that the computer has completed processing the grades before you Approve (at the top of the page), and that the computer has completed Approving before you Save (at the bottom of the page).
    • When you successfully approve and save the grade roster, a message will pop up on the screen to verify this.  Click "OK" to acknowledge this message.  You cannot make any changes to the roster after this.
  1. You can verify that the grading of a roster has been successfully completed.  When you return to the roster, the approval box will be "greyed out" and the grade entry boxes will not be present.  If you want proof that you completed the grading process for any roster, we suggest that you take pictures of the screen with the pop-up box and this final screen.
  1. During the grading period, the Registrar's Office will POST approved rosters each business day around 4 pm.  This action posts the grades to the students' records.  At that point, students will be able to see their grades.