REVIEW THE CHECKLIST BEFORE SUBMITTING YOUR THESIS OR PROJECTPrint this page
Make sure you do the following:
1. ____ Read through the entire Master’s Thesis/Project guidelines website
2.____ Assemble all parts of your thesis/project according to the formatting instructions provided and number them as shown. Use lower case Roman numerals for the preliminary pages and Arabic numerals for the body of thesis/project as described in the regulations.
3.____ Use a style manual to construct your bibliography or list of references. Check with your department for the recommended style manual for your subject area. Take special care to note the full citation information when referencing electronic or web resources, and do it according to your style manual guidelines. COMPLETE CITATIONS ARE REQUIRED.
4.____ Double-check your left margin. It must be 1.5” on all pages, including pages of tables, appendices, handouts or illustrations.
5.____ Do the page numbers in your Table of Contents match the page numbers in your text? Last minute changes can alter your page numbering sequence.
6.____ Schedule a preliminary Library format check approximately 30 days before the submission deadline and prior to having committee members sign the Signature Page (see item number 9, below). Optimally, theses and projects should undergo a preliminary review no less than two weeks before the posted deadline. If not, there is no guarantee that you will have time to complete all the requirements in order to graduate that quarter. Call Brenda Arnold in the Library Administration Office at 909-869-3076 to schedule this preliminary format review at the library.
7.____ For final print outs use white paper that is at least 25% cotton, 20 pound, for the two Library copies of your thesis/project. (Other copies may be printed on regular paper.) Prepare your signature page on this cotton paper before getting your committee members' signatures. Please note: You should not print the final copies of your thesis or project before having met all the formatting requirements. If necessary, you may need to schedule an additional "preliminary" format review appointment prior to printing your final copies (to avoid the need to reprint).
8.____If there are any accompanying CD/DVDs, ensure that there is a CD/DVD for every copy of the thesis/project and that you label each copy with your name and title of your thesis/project.
9.____ Have all Committee members sign the two Library copies of the signature page of your thesis/project, printed on the proper cotton paper (item 7, above). (For each additional copy submitted, a photocopy of the signed Signature Page is permitted.) Committee members will sign off on the thesis/project at the conclusion of the defense. The thesis/project will generally be in its final format at the time of the defense, although changes may be made after that time if required by the examining committee. Original Committee signatures are required on the two Library copies BEFORE final submission to the Library reviewer.
10.____ Fill out the binding instructions form. If your main title is longer than 45 spaces, a shorter version of your title must be used on the spine. It must be less than 45 spaces long and be provided in the Brief Title space on the form.
11.____Schedule a final Library format review appointment.
12.____ Take the completed binding instructions form with you to the Library format review. A Library Reviewer will verify and sign off that you have followed the formatting instructions only after all committee members have signed two copies of your Signature Page. Also, obtain a binding payment voucher form during this appointment.
13.____Fill out the Report of Culminating Experience (RCE) form. This form is to be filed by all graduate students who are applying to graduate and will be kept by the Evaluations office as part of the student's permanent file. Submit RCE Form to Graduate Studies Office before the last day to clear deficiencies for graduation.
16.____ Go to the Graduate Studies Office, CLA Building, 98-T7-18 (7th floor, Rm. 18) to turn in your fee payment receipt and submit all copies of your Master’s thesis/project in 8.5” by 11” boxes using colored paper/dividers between copies and using post-it notes to indicate the two Library copies. Copies of your Master's thesis/project are shipped off-campus to the bindery and so it is important to secure them in an appropriate box. Therefore, students are responsible for damaged copies not shipped in boxes.
17.____ If you want to file a copyright registration, information is available from the U.S. Copyright Office
18.____ Wait 6 to 8 weeks for bound copies to be returned to your department.