Approved
6/4/2002
MATHEMATICS DEPARTMENT
CRITERIA AND PROCEDURES
for
REAPPOINTMENT, TENURE, AND
PROMOTION
ACADEMIC YEAR 2002-2003
1. Preface
This document sets forth the expectations of quality
of instruction, scholarship, and service held by the faculty of the Mathematics
Department. The criteria and
procedures contained here in shall be used to determine whether a faculty
member eligible for Reappointment, Tenure, or Promotion (RTP) is meeting those
expectations (Such a faculty member will be referred to here as a
Candidate). This document also
describes the responsibility of the Candidate and of the Department's RTP
Committee (DRTPC) in all matters of the RTP process.
2. Statements
of Responsibility
2.1 The
Candidate
It is the responsibility of the Candidate to be
familiar with the expectation of quality, criteria, and procedures in this
document. The Candidate must be
familiar with the University Manual especially Appendices 10 and 16 which speak
directly to matters concerning the RTP process. During the first week of fall quarter of a year of
eligibility, the Candidate shall notify the DRTPC Chair in writing of the
intent to request an RTP action(s) or that no action will be requested. This notification will be non‑binding.
It is the responsibility of the Candidate to furnish
the necessary documentation showing that all criteria for the action(s)
requested have been met. This
documentation must be specific and verifiable. All decisions will be based only on material contained in
the PAF, the supporting documentation submitted by the Candidate, and on the
Candidate's self‑evaluation statement.
Therefore, the Candidate must maintain a complete portfolio of all
evidence and documentation supporting the Candidate's requested actions to be
made available upon request.
The Candidate's self‑evaluation statement is an
important part of the information to be used in the RTP decision process. Here the Candidate should explain how
her or his professional activities and documentation decisively show that the
Candidate has met the criteria for each area of responsibility. The Candidate should carefully
demonstrate how the documentation establishes the quality of the activity and
should not rely solely on quantity of activities. Candidates for reappointment must discuss their progress
toward meeting the criteria for tenure.
All Candidates must discuss progress made on any recommendations for
improvement given in the previous RTP cycle.
2.2 The
DRTPC
It is the responsibility of the DRTPC to evaluate the
quality of the Candidate's teaching, scholarship, and service activities. After examining, verifying, and
evaluating the documentation in the PAF of
the relevant evaluation period and that submitted by the Candidate and in
accordance with this document's criteria and procedures, the DRTPC will judge
the quality and acceptability of the activities. This evaluation may involve the solicitation of
recommendations of colleagues from off‑campus, in which case, the Candidate may
suggest names of such colleagues.
Based on this examination and evaluation, the DRTPC
will decide whether the Candidate does or does not meet the criteria for the
requested action(s) by a simple majority of the DRTPC members eligible to vote
on the issue, with abstentions or absences without proxies counting as negative
votes. This may entail multiple
decisions, one for each requested action.
The DRTPC will make a
positive recommendation on a requested action(s) if
the Candidate was found to meet the criteria and will make a negative
recommendation otherwise. The
DRTPC shall explain its decision in writing. Any minority report shall be part of the DRTPC
recommendation. The DRTPC must
also include a discussion of progress made on any recommendations for
improvement given in the previous RTP cycle.
Since the decision made by the DRTPC is that the Candidate did or did
not meet the criteria for the requested action, the DRTPC's written explanation
of their decision is a very important part of the information to be used in the
RTP decision process beyond the Department. The clarity and logic of this explanation will assist others
in the process and will serve both the Candidate and the Department. Therefore, the DRTPC must fully and
completely explain how its evaluation of the Candidate's activities and
documentation led them to the decision they reached. In this written evaluation, the DRTPC must identify and
explain any exceptional qualities exhibited by the Candidate in the areas of teaching,
scholarship, and service.
The Department Chair may independently submit a written statement regarding the candidate. This statement is submitted as part of the candidate's evaluation documents.
3. Statements
of Expectations and Assessment in Teaching, Scholarship, and Service
3.1 Teaching
The faculty of the Mathematics Department recognizes
the primary importance of teaching performance among the responsibilities and
duties of its members and recognizes the wisdom of promoting a diverse set of
learning opportunities for the students of mathematics. A member is expected to be effective in
communicating and elucidating mathematical concepts, to maintain appropriate
academic standards, and to engage in additional activities to promote the study
and learning of mathematics.
The DRTPC will base its assessment of the
Candidate's teaching in each of three prescribed areas. While the evaluation of teaching is
essentially qualitative, the Candidate must demonstrate an acceptable level of
performance in each these three categories, recognizing that the first of the
three is essential. The three categories are:
1. Effectiveness in
communicating and elucidating mathematical content:
Documentation must include
all peer evaluations, signed letters, student evaluations. It may also include any other activities
and documentation identified by the Candidate as contributing to this aspect of
teaching. The DRTPC will consider
all documentation regarding the quality of teaching provided by the Candidate
that contributes to the Candidate's effectiveness.
2. Maintaining
appropriate academic standards:
Documentation for this area might include, but is
not limited to, course content, exams and assignments, and grade distributions.
3. Engaging in
additional activities that promote the study and learning of mathematics:
Documentation for this area might include, but is
not limited to, supervising student in independent study, master's thesis, or K‑
12 teachers in the field, or developing and teaching special topic courses.
The Candidate's self‑evaluation statement should
clearly state his or her principles in and approach to teaching. Based on a portfolio of supporting
documentation including but not limited to course syllabi, exams, course
materials, etc., the Candidate should explain how she or he meets the department's
criteria for teaching. (See
Appendix I for a partial list of
activities that might be appropriate for each of these categories. Some
activities may not easily fit into a particular category. In this case, the Candidate is
encouraged to seek the advice of the DRTPC.)
Using departmental forms, the Candidate must
conduct a minimum of one in‑class student evaluations per quarter, and a
minimum of four evaluations per year in the period under consideration, unless
their annual assignment is less than four classes. Summaries of these will be included in the Candidate's
PAF. The Candidate shall discuss
these summaries in the self-evaluation, commenting on how they are used and how
they influence the Candidate's teaching.
A minimum of two peer evaluations of teaching
performance shall be conducted in the period under consideration using the DRTP
Peer Evaluation Form. A minimum of
one peer evaluation per quarter shall be conducted in at least two different
quarters in each academic year.
Peer evaluations shall reflect, to the degree possible, the breadth of
courses taught. The DRTPC is
responsible for ensuring that the minimum number of peer evaluations is
conducted. These evaluations do
not need to be done by DRTPC members.
Such requests are to be directed to the DRTPC. The observations shall be for at least two different
courses, ideally in different quarters.
The Candidates should discuss these evaluations in their self‑evaluations,
commenting on how they use them and how they influence their teaching.
While this is the minimum that the Candidate is
required to submit, the Candidate should understand that the DRTPC will
consider all submitted documentation.
The Candidate may wish to submit student and peer evaluations from
additional courses. In addition to
these evaluations, the Candidate is encouraged to submit other documentation of
the quality of their teaching. A
list of possible activities that the DRTPC will consider as indication of
quality may be found in Appendix I of this document.
3.2 Scholarship
This section examines the candidate's generalized
scholarship in mathematics, mathematics education, or statistics. Scholarship
activities have been organized into six categories, see Appendix II (Some activities, of course, may not easily
fit into a particular category. In
this case, the candidate is encouraged to seek the advice of the DRTPC.). Ideally, the candidate will participate
in a range of activities that embrace several categories.
The DRTPC will evaluate the Candidate's performance
in each category. The DRTPC will
award 0 to 3 points for Categories I, II, III, V, and VI, and 0 to 3 points for
each item in Category IV. A
Candidate who displays no activities in a category will earn 0 points for that
category. Minimal effort will be
awarded 1 point, active participation will be awarded 2 points, and exceptional
accomplishments will be awarded three points. More weight will be given to activities that are sustained
over the period under review and to those whose scope extends beyond Cal Poly
Pomona.
3.3 Service
The faculty of the Mathematics Department recognizes
service as part of the professional responsibility of each of its members. Active involvement in the work of
governance and business of the department, college, or university is expected
of each member. In particular,
this
includes participation in departmental meetings.
During the beginning of the probationary period, the
Candidate will be expected to participate in a variety of committees but
without assuming any responsibility.
This will afford the Candidate the opportunity to learn about
departmental governance matters.
The Candidate is then expected to become a contributing member on a
smaller number of committees of his or her choosing. Toward the end of the probationary period, the Candidate is
expected to have developed enough expertise to chair a committee or assume the
responsibility of a department coordinator. The Candidate is expected to include in his or her service
documentation at least one extra-departmental committee (such as an Academic
Senate committee or College committee).
Service points will be awarded on an annual basis
only for each year (or two years in the case of reappointment to the 3rd
probationary year) under consideration.
For action requests covering a range of time such as promotions or
tenure, the DRTPC will honor the point totals awarded by previous DRTPC. The Candidate is not expected to
perform any service in the first probationary year.
1 . Participation in a department, college, or university
committee:
In the first three
probationary years, the Candidate may receive service credit for regularly
attending committee meetings without contributing. Credit in this area will not be allowed beyond the 3rd
probationary year and cannot be applied more than once to the same
committee. The DRTPC will award 1
point per committee per year.
2. Contributing member in a department, college, or
university committee
If a Candidate chooses to serve on a committee beyond one year, the Candidate is expected to become a contributing member sharing the workload of that committee. Documentation of participation may be written reports, letters from the committee chair, etc. Based upon its evaluation of the documentation, the DRTPC will award 0 points if the documentation is not adequate or 2-3 points per committee per year when the documentation is adequate.
3. Chair a department, college, or
university committee.,
To receive service credit for this activity, the committee must have been an active committee and the Candidate must submit documentation supporting that activity and the quality of the work of the chair. The documentation of the activities of a chair of a committee may be minutes of meetings, products developed by the committee, letters from members of the committee, etc. Based upon its evaluation of the documentation, the DRTPC will award 0 points if the documentation is not adequate or 2-4 points per committee per year when the documentation is adequate.
4. Departmental
coordinator:
To receive service credit for this activity, the coordinator must have carried out the defined work and met the responsibilities of the coordinator position. The Candidate must submit documentation supporting the quality of the work as coordinator. This documentation may consist of products, schedules, letters, etc. Based upon its evaluation of the documentation, the DRTPC will award 0 points if the documentation is not adequate or 2-4 points per year when the documentation is adequate.
5. Other significant service
The DRTPC will award points
for other service activity for which the Candidate documents and requests
recognition (see Appendix III for a partial list of this type of Service). Based upon its evaluation of the
documentation, the DRTPC will award 0 points if the documentation is not
adequate or 2‑4 points per activity per year when the documentation is
adequate, with the score of 4 being reserved for exceptional contributions.
4. The
Criteria
It is the responsibility of each evaluating body to
write a report that clearly explains how the Candidate was evaluated and rated,
using the Mathematics Department Criteria for Reappointment, Tenure, and
Promotion. Specifically, the DRTPC
will support its recommendation(s) with a written analysis of the Candidate's
numerical scores, including an assessment of the quality of the Candidate's
achievements. In this written
evaluation, the DRTPC must identify and explain any exceptional qualities exhibited
by the Candidate in the areas of teaching, scholarship, and service.
The following sections of this document describe the
minimum qualifications for each RTP action. In exceptional cases, the quality
of achievements in one area may compensate for work that is slightly below the
minimum requirements for another area.
Requests for early tenure or promotion will not be
considered unless the Candidate has completed at least two years of full‑time
service at this campus prior to the effective date of tenure or promotion.
4.1 Reappointment
For reappointment to a third probationary year, the
Candidate must be evaluated by the DRTPC primarily in teaching
performance. The Candidate is not
expected to perform any service in the first probationary year. For reappointment beyond a third
probationary year, the Candidate must be judged by the DRTPC as progressing
satisfactorily toward the expectations for tenure. If any problems were discussed in earlier evaluations, the
DRTPC will expect to see progress made in resolving these problems.
4.2 Tenure
A Candidate's credited service period for tenure
consideration is the number of years from date of hire at this campus plus the
number of years for which credit was granted at time of hiring.
A probationary faculty member is normally considered
for tenure during the sixth year of credited service. A faculty member may request early tenure prior to the sixth
year of credited service.
4.2.1 Normal Tenure
It is expected that probationary faculty will put
most of their effort in the areas of teaching and scholarship. In each of the years considered in this
request, the DRTPC must consider the Candidate's teaching to be acceptable for
that year and at a good level of quality that is likely to be maintained. Progress must be demonstrated in areas
where need for improvement was indicated by previous DRTPC.
In the area of scholarship, the Candidate must have
a record, sustained over several years, of dedicated efforts and
achievements. A minimum of 7
points in the area of scholarship is required.
A minimum of 14 points in service is required.
Overall, the DRTPC must be convinced that the
Candidate's performance will continue at this level, or higher, in future
years. If the Candidate has been
promoted to associate professor during the probationary period, it is expected
that the level of performance attained prior to that promotion will have been
maintained in the period between the promotion and the tenure request.
4.2.2 Early Tenure
In the area of teaching, a candidate must be judged
by the DRTPC as having clearly exceeded the quality of teaching necessary for
normal tenure. In each of the
years considered in this request, the DRTPC must consider the Candidate's
teaching adequate for that year with comments indicating the performance is at
an unusually high level of quality that is likely to be maintained.
In the area of scholarship, the candidate must
accumulate a minimum of 10 points with activities including publications or
successful grant proposals.
A minimum of 20 points must be obtained in the area
of service with the activities extending beyond the department.
4.3 Promotion
to Associate Professor
Promotion normally will be made only after no
remaining SSI's are available within a Candidate's rank promotion earlier than
that constitutes early promotion.
4.3.1 Normal Promotion to Associate Professor
It is expected that probationary faculty will put
most of their effort in the areas of teaching and scholarship. In each of the years considered in this
request, the DRTPC must consider the Candidate's teaching to be acceptable for
that year and at a good level of quality that is likely to be maintained. Progress must be demonstrated in areas
where need for improvement was indicated by previous DRTPC.
In the area of scholarship, the Candidate must have
a record, sustained over several years, of dedicated efforts and achievements.
A minimum of 7 points in the area of scholarship is required.
A minimum of 14 points in service is required.
Faculty normally shall not be considered for
promotion during the probationary period.
A Candidate may apply for promotion to associate professor before
applying for tenure, or apply simultaneously for tenure and promotion.
4.3.2 Early Promotion to Associate Professor
In the area of teaching, a candidate must be judged
by the DRTPC as having clearly exceeded the quality of teaching necessary for
normal promotion to associate professor.
In each of the years considered in this request, the DRTPC must consider
the Candidate's teaching adequate for that year with comments indicating the
performance is at an unusually high level of quality that is likely to be
maintained.
In the area of scholarship, the candidate must
accumulate a minimum of 10 points with activities including publications or
successful grant proposals.
A minimum of 20 points must be obtained with
activities extending beyond the department.
A Candidate may apply simultaneously for early
tenure and early promotion to associate professor.
4.4 Promotion
to Full Professor
Faculty normally shall not be considered for
promotion to full professor unless they are tenured. A Candidate may apply simultaneously for tenure and
promotion to full professor.
A Candidate requesting promotion to full professor
must have an extensive record of achievements. There should be a continued involvement in professional
development activities, while at the same time, an increased engagement in
service activities. The commitment
to teaching must extend beyond the classroom.
4.4.1 Normal Promotion to Full Professor
In the area of teaching, the candidate must be
judged by the DRTPC as having clearly exceeded the quality of teaching
necessary for normal promotion to associate professor. The Candidate must have received
consistently very good positive ratings in previous reviews with noted comments
indicating the quality of performance is very high and there must be evidence
that this level of quality in teaching will be maintained.
In the area of scholarship, the Candidate must have
a record of scholarship sustained over several years of dedicated efforts and
achievements and must accumulate a minimum of 9 points. It is expected that this record will
include publications or successful grant writing.
In the area of service, a significant increase in
involvement is expected, compared to what is expected from a Candidate for
promotion to associate professor.
A Candidate is expected to have assumed positions of leadership and
responsibility at the department, college, or university levels. A minimum of 14 points in service is
required.
4.4.2 Early Promotion to Full Professor
The DRTPC must be persuaded that the strength of the
Candidate's achievements compensates for the brief time period.
In the area of teaching, the candidate must be
judged, by the DRTPC, as having taught with exceptional skills for a number of
years. A Candidate must be judged
by the DRTPC as having clearly exceeded the quality of teaching necessary for
normal promotion to full professor.
In each of the years considered in this request, the DRTPC must consider
the Candidate's teaching exceptional for that year with comments indicating the
performance is at an unusually high level of quality that is likely to be
maintained.
In the area of scholarship, the candidate must have
an impressive record of achievements, sustained over several years and must
accumulate a minimum of 11 points.
It is expected that this record will include publications and funded
grant proposals.
In the area of service, a significant increase in
involvement is expected, compared to what is expected from a Candidate for
promotion to associate professor.
A Candidate for early promotion to full professor must have assumed
positions of leadership and responsibility in service activities at the department,
college, and university levels, and have been involved in such activities for
several years. A minimum of 20 points in service is required.
5. Procedures
5.1 DRTPC
Selection
The DRTPC shall consist initially of nine (9) and
three (3) alternate full‑time, tenured faculty members who will serve for the
academic year. The DRTPC shall be
elected in the winter quarter preceding the beginning of service and shall meet
during this quarter to select a chair.
Its term of service shall begin in the subsequent spring quarter and
last for one calendar year. The
DRTPC is responsible for all issues arising from its recommendation even if
they arise after the completion of its term of service.
The election of the DRTPC shall be by means of a mail ballot. The ballot shall contain the names of all full‑time, tenured faculty members able to serve. The Department Chair is not eligible to serve on the DRTPC in any capacity. The ballot will be distributed by the Department Chair to all probationary and tenured faculty members of the department and shall contain the instruction, "Vote for nine."
Upon completion of the balloting, the vote totals
for each individual will be listed in decreasing order. The twelve individuals with the highest
vote totals will be resubmitted to the probationary and tenured faculty again
with the instruction, "Vote for nine." In the event of tie votes in the 12th position,
all candidates tied for this position shall be submitted on the second
ballot. Without ratification of
the majority of the probationary and tenured faculty the voting process is to
be repeated.
The nine individuals with the highest vote totals
form next year's RTP committee, and the remaining three will serve as
alternates. Any necessary
replacements or additions to the initial DRTPC shall be made in a similar
manner from the same list during the beginning of the Fall quarter of the
committee's year of service.
Any member of the initial DRTPC who becomes a
Candidate for promotion shall be ineligible to participate in DRTPC committee
deliberations concerning promotion or tenure. In promotion considerations, the DRTPC members deliberating
must have a higher rank than the Candidate being considered. If the initial nine‑member DRTPC has
fewer than three members senior in rank to all promotion Candidates, then the
DRTPC shall be increased in size by selecting such individuals until there are
three members senior in rank to all promotion Candidates.
5.2 Duties
of the DPTPC Chair
The DRTPC Chair shall be responsible for ensuring
that the provisions of this document and those of Appendix 16 of the University
Manual are carried out. The DRTPC
Chair will be the official overseer of the RTP package for the period between
the submission of the package to the DRTPC by the Candidate and the forwarding
of the package to the Dean's office.
Specifically, in this period the DRTPC Chair and only the DRTPC Chair
shall be responsible for additions to the package or any changes in the content
of the package and notification of the appropriate parties of any additions or
changes.
All eligible Candidates are to notify the DRTPC
Chair before the end of the first week of the fall quarter of intent to request
an RTP action(s) or that no action will be requested. This notification shall
not be binding.
5.3 RTP
Document Revision
Each year the department shall appoint an RTP
Document Review Committee. This
committee shall be viewed as an adjunct of the RTP Committee for the sole
purpose of proposing changes in departmental RTP criteria or procedures. The RTP Document Review Committee shall
work with the Mathematics Department, the Mathematics RTP Committee, the
College of Science RTP Committee, the Dean's office, and other segments of the
University involved in the RTP process to produce a document which reflects the
University's commitment to quality education.
Proposed revisions shall be submitted in writing to
all probationary and tenured faculty members of the department. During the week following this
submission, critical comments or alternative proposals may be communicated in
writing to the Document Review Committee Chair. The committee shall subsequently consider such written
communications and finalize the proposed revisions.
Following the submission of the finalized revision
proposals to the probationary and tenured faculty, a department meeting shall
be held to discuss the acceptance or rejection of the proposed revisions. No further changes in the RTP Criteria
and Procedures document will be considered after this meeting. Ratification of the finalized revision
proposals on an item by item basis shall take place by means of a written mail
ballot. Adoption of each item
shall require the approval of a majority of the probationary and tenured
faculty. The RTP document with ratified revisions shall be forwarded to the College
RTP Committee and College Dean for review according to the time line provided
by the College.
5.4 Evaluation
of Faculty on Leave
The Department Chair and a faculty member who is
still eligible for some RTP action and who requests a leave of absence from
normal faculty duties will prepare a Memo of Understanding (MOU) detailing
activities and conditions of evaluation for RTP purposes during the leave so
that existing and appropriate RTP Document criteria will apply. This MOU, which must be agreed to by
the current DRTPC, the Chair, and the Candidate, will detail precisely what is
expected of the Candidate for each action still pending. It is recommended that the Candidate
acquire assurances that the work duties associated with the leave will allow for
fulfillment of the activities in the MOU.
APPENDICES
These appendices contain examples of activities the
Candidate may choose to document and use in his or her self‑evaluation as
evidence that the Candidate has met the criteria for the requested action. The lists are meant to be suggestive
and helpful but not necessarily exhaustive. In some cases, items in one
category might be better used by a Candidate in another category or the
Candidate may have an activity that does not fit nicely into one the given
categories. The Candidate is
always free to seek advice relating to their RTP review and process.
Appendix I
Examples of skills, activities, and documentation in
Teaching to be considered by the DRTPC:
Based on the Candidates own strategies related to teaching, the
Candidate should choose which Category under teaching an activity fits best.
Ability and willingness to
teach courses at a variety of levels
Ability to explain concepts
several different ways to fit students needs
Adequate coverage of course
syllabus
Additional peer reviews for
courses beyond the required minimum
Additional student
evaluations for courses beyond the required minimum
Available to help students
with mathematics beyond classroom and office hours
Communication of ideas and
concepts
Course development notes in
xerographic form
Effective in answering
students questions
Effective use of a variety
of teaching and learning methods
Good presentation techniques
at the board
Maintains a positive
classroom atmosphere
Motivates the introduction
of difficult ideas with examples
Motivate students to study
mathematics
Organization of courses
Organization of lecture
material
Participate in
professionally related student activities
Supervise undergraduate
research projects
Supervise master's theses
Supervise student teachers
Use of technology
Use of homework and projects
Use of academic standards,
as evidenced by exams and course grade distributions.
Use of small group
techniques
Appendix II
Examples of activities and documentation in Scholarship
to be considered by the DRTPC:
I. Workshops and Seminars
Consistently attending professional meetings
Participating in
professional discipline seminars, workshops, summer institutes, and courses
Organizing or leading seminars, workshops, or summer
institutes
(The DRTPC will give more weight to activities of longer duration)
II. Presentations
Colloquium addresses
Presentations at contributed paper sessions
Presentations at special sessions
Invited addresses
(The DRTPC will give more weight to presentations at
national and international meetings and presentations of longer duration)
III. Service to the Discipline
Holding an office in a professional organization
Organizing a professional meeting or special session
Refereeing or reviewing research articles or books
for professional journals
Reviewing grant proposals for state or federal
agencies
Reviewing textbooks
Serving on an editorial board of a professional
journal
Serving on a committee of a professional
organization
IV. Publications
Expository articles
Research articles
Textbooks
Research monographs
(The DRTPC will give more weight to articles
published in journals generally recognized as more prestigious, and to texts
published by well‑known publishers)
V. Grant Proposals
Cal Poly grants
State and federal government grants
Commercially funded grants
Private foundation grants
(The DRTPC will give more weight to proposals for
external grants and for proposal that are funded)
VI. Other Activities
Academic and discipline based software production
Course development notes in xerographic form
Manuals or technical reports of a professional
nature
Work in progress
Appendix
III
Examples of Other Significant Service:
Advise or mentor undergraduate and graduate students
Hold an office in a professional organization
Make professional presentations to schools, civic
groups, or community organizations
Participate in curriculum development
Participate in fund raising activities
Participate in professionally related student
activities
Participate in professional consultation of benefit
to the university
Participate in special assignments
Serve on a committee of a professional organization
Tutor students in the Mathematics Tutoring Center or
Computer Laboratory
MATHEMATICS DEPARTMENT RTP CLASSROOM
PERFORMANCE EVALUATION FORM
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