eHelpAnyone who is a member of a manually-created Intranet group automatically has the correct permissions to edit and create files in Contribute. A group administrator can add a member: go to Group Status and Configuration, enter the name of the group (e.g. ehelp or biology), and select the Configure button. You will need to authenticate with your user name and password. Scroll down to the "add members:" field, enter the Intranet user names (e.g. jcclark), separated by commas, and select the Members button. When the screen refreshes, the new members will appear in the list at the top of the page.
This method is ideal if you want to allow the members to edit any web page in the group's web space. If you instead want to restrict an editor to a specific folder (perhaps a student who shouldn't have access to the entire group), you have to use the more complex method below.
You'd think it would be easy to simply give write permission to a specific folder. But because ot the way Contribute works, that method will fail.
First, Contribute doesn't "write" to files, it inserts a temporary file, deletes the original, and renames the temporary. Thus, a user must have insert and delete permissions on a folder in order to modify files in it with Contribute.
Second, Contribute creates a folder called _mm at the top level of a group, and other folders called _baks and _notes in any folder where edits have taken place (Dreqmweaver also uses these folders when check in–check out is enabled). It is crucial that the user have insert and delete permission on that folder, and write permission on its contents.
Go to Control Access to Files and Directories, enter the name of the group, and select the Control button next to it. You will be asked to authenticate. Scroll down to the list of directories and files and select _mm. In the lower right corner of the table is a downward-pointing triangle. Click this to open the "long form". Enter the user name of the person you want to give access to, and make sure "user" is selected in the drop-down to the left. Place a check mark in "read", "write", "search", "insert", and "delete". Above the table, place a check mark in "recursively". Above that, click "Modify Access".
Just above the table on the same page is a directory path, looking something like /dfs/group/ehelp/_mm, except that instead of ehelp, it will list your group. Click on your group name to go back to the top level of your site. Then select the folder for which you want to give access. The "long form" should still be open; repeat the process in the preceding paragraph, to give the user access to the selected folder.
Ask the user to try connecting with Contribute, to make sure that the changes were successful.
