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eHelp » Identity Management » Account Claiming for All

Overview

These step-by-step instructions are meant to guide new Cal Poly Pomona applicants and employees (faculty and staff) through the BroncoIdentity account claiming process.  This document provides three sections: general instructions for applicants, general instructions for Tenure-track faculty, and general instructions for all other new state employees. A single set of instructions for the BroncoIdentity Account Claiming Process covers all these groups.

NOTE: These instructions do not apply to student assistants as they will use their existing BroncoNames and BroncoPasswords.

Contents:

• Applicants for admission to Cal Poly Pomona
• Tenure-track faculty
• Other new state employees
• Instructions for BroncoIdentity Account Claiming Process
• Informational Resources

Applicants for admission

To complete the claiming process you must have your unique BroncoNumber and Claim Code. These should have been disclosed to you by the Office of Admissions and Outreach through an email sent to the email address you provided on your application to Cal Poly Pomona. If you have not yet received such an email notice, please contact the Office of Admissions and Outreach directly.

If you have your BroncoNumber and Claim Code, follow these instructions to complete the claiming process, wherein you will be asked to:

• Verify your identity
• Accept Cal Poly Pomona’s Appropriate Use Policy for Information Technology
• Choose a BroncoPassword
• Create challenge questions to protect your BroncoPassword

At the end of the identity claiming process you will be assigned your BroncoName (which doubles as your Cal Poly Pomona email address) and you will be granted access to BroncoDirect where you will find important admissions information.

NOTE: If you are admitted to Cal Poly Pomona, BroncoDirect will be your portal to class scheduling, registration, grading, academic advisement, and financial aid, so it is important to visit it frequently and to familiarize yourself with how it works.

Tenure-track faculty

After you have signed and returned your offer of employment from Cal Poly Pomona, Faculty Affairs will provide a Personal Data form and an Information Access and Confidentiality form along with instructions for completion of the forms. Return the completed forms to Faculty Affairs. Faculty Affairs will then submit your faculty appointment letter and the completed forms to Payroll Services for processing. 

Payroll Services will inform the Division of Instructional and Information Technology (I&IT) when your appointment has been entered.  I&IT will mail you a letter providing your unique BroncoNumber and Claim Code.  Additionally, they will provide information about I&IT services in support of learning, including the faculty laptop program.

When you receive your BroncoNumber and Claim Code, return to eHelp and follow the steps in the BroncoIdentity Account Claiming Process Instructions.

You must appear in person at Payroll Services to complete the sign-up process. To complete the new hire sign-up process, go to Human Resources and Payroll Services - Customer Service in Building 98, B1-20. You will be provided with information on how to obtain your Bronco Access Card, parking decal and other general new employee information.

NOTE: For BroncoDirect Instructor or Advisor access, a PeopleSoft Student Administration System User Access Request Form must be completed, signed by you and the appropriate Department Chair or Director, and then submitted to the Student Administration Functional Implementation Manager for processing.   The form can be located at (link opens in a new window):

https://dsa.csupomona.edu/sasystem/files/SA_UserRequest_Form_02-13-08_482.doc (.doc, 57.5kb).

Submit the completed PeopleSoft Student Administration System User Access Request Form  to:

Rose Kukla
Student Administration Manager
91-194

BroncoDirect access is normally provided within two working days.

Other new state employees

If you are a new state employee, but are not a tenure-track faculty member, you will receive your BroncoIdentity Account Claiming information when you sign up in Payroll Services.

You must appear in person in Payroll Services to complete the sign-up process. To complete the new hire sign-up process, go to Human Resources and Payroll Services - Customer Service in Building 98, B1-20. You will be provided with information on how to obtain your Bronco Access Card, parking decal and other general new employee information.

When you receive your BroncoNumber and Claim Code, return to eHelp and follow the steps in the BroncoIdentity Account Claiming Process Instructions.

NOTE: For BroncoDirect Instructor and/or Advisor access, a PeopleSoft Student Administration System User Access Request Form must be completed, signed by you and the appropriate Department Chair or Director and then submitted to the Student Administration Functional Implementation Manager for processing.   The form can be located at the following web site (link opens in a new window):
https://dsa.csupomona.edu/sasystem/files/SA_UserRequest_Form_02-13-08_482.doc (.doc, 57.5kb).

Submit the completed PeopleSoft Student Administration System User Access Request Form  to:

Rose Kukla
Student Administration Manager
91-194

BroncoDirect access is normally provided within two working days.

Informational Resources

• For questions regarding admission to Cal Poly Pomona or if you are an applicant to the university who has not yet received a unique BroncoNumber and Claim Code please contact the Office of Admissions and Outreach.
• If you have your unique BroncoNumber and Claim Code and encounter problems with the identity claiming process contact the I&IT Help Desk.
• Both applicants and new employees should take precautions to maximize computing security on and off campus by following the safety recommendations outlined here: http://www.csupomona.edu/~ehelp/security.html.
• For employees and some applicants, instructions on how to set up your Cal Poly Pomona e-mail account are here: http://www.csupomona.edu/~ehelp/email/index.html.
• For help with other technical issues unrelated to the BroncoIdentity account claiming process, employees should consult their departmental technicians.  You can find the contact information for your tech by clicking here: http://www.csupomona.edu/~ehelp/techs.html.
• It is important that you read and understand Cal Poly Pomona’s email requirements for students which can be accessed here: http://www.csupomona.edu/~dsa/doc/emailcommunication.htm.

 

This page was last updated on March 20, 2008.