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eHelp » Email » Exchange » Conference Room Calendars » Opening a Calendar

Opening a Conference Room Calendar

You may view or reserve a conference room via Outlook by opening the conference room calendar. Please select your Outlook client for instructions.

• Outlook 2000
• Outlook 2002 (XP)
• Outlook 2003
• Outlook 2001 for Mac OS 9.x
• Outlook Web Access (OWA)

Outlook 2000

1. Open Outlook
2. From the menu, select "File" -> "Open" -> "Other User's Folder..."
3. The "Open Other User's Folder" box will appear.
4. Under "Folder:", select "Calendar" from the drop-down box
5. You may type in the conference room name or click the "Name..." button to select it from the list
6. To select the conference room from the list...
   • Click the "Name..." button
   • Click the "Global Address List" drop-down box
   • Select "All Conference Rooms"
   • Highligh the conference room name and click "OK"
7. Click "OK" once you have entered/selected the conference room name and set the folder type to "Calendar"

Outlook 2002 (XP)

1. Open Outlook
2. From the menu, select "File" -> "Open" -> "Other User's Folder..."
3. The "Open Other User's Folder" box will appear.
4. Under "Folder", select "Calendar" from the drop-down box
5. You may type in the conference room name or click the "Name..." button to select it from the list
6. To select the conference room from the list...
   • Click the "Name..." button
   • Click the "Global Address List" drop-down box
   • Select "All Conference Rooms"
   • Highligh the conference room name and click "OK"
7. Click "OK" once you have entered/selected the conference room name and set the folder type to "Calendar"

Outlook 2003

1. Open Outlook
2. From the menu, select "File" -> "Open" -> "Other User's Folder..."
3. The "Open Other User's Folder" box will appear.
4. Under "Folder type:", select "Calendar" from the drop-down box
5. You may type in the conference room name or click the "Name..." button to select it from the list
6. To select the conference room from the list...
   • Click the "Name..." button
   • Click the "Global Address List" drop-down box
   • Select "All Conference Rooms"
   • Highligh the conference room name and click "OK"
7. Click "OK" once you have entered/selected the conference room name and set the folder type to "Calendar"

Outlook 2001 for Mac OS 9.x

1. Open Outlook
2. From the menu, select "File" -> "Open" -> "Other User's Folder"
3. The "Open Other User's Folder" box will appear.
4. Under "Folder:", select "Calendar" from the drop-down box
5. You may type in the conference room name or click the "Name..." button to select it from the list
6. To select the conference room from the list...
   • Click the "Name..." button
   • Scroll down the list to locate the "conf_<name>" account or click the "Find" button and search for the conference room name
   • Highligh the conference room name and click "OK"
7. Click "OK" once you have entered/selected the conference room name and set the folder type to "Calendar"

Outlook Web Access (OWA)

1. From a browser (i.e. Internet Explorer), log into OWA (https://exchange.csupomona.edu)
2. After successfully logging into your account via OWA, your browser should have the following url displayed in the address bar: "https://exchange.csupomona.edu/exchange/"
   NOTE: To open the conference room directly from OWA, you must know (or search for) the conference room name
3. To open the conference room of your choice, you must append the following to the url displayed in the address bar: "conference_room_name/calendar". For example, to open the conference room named "conf_98-C7-40", type the following url into your address bar: "https://exchange.csupomona.edu/exchange/conf_98-C7-40/calendar"